October 31, 2018 District Newsletter
District Newsletter
Note: The District Newsletter is intended to share updates from various participatory District-wide decision-making groups, Board Policies and Administrative Procedures, updates from Cabinet, District Services (Educational Planning, Fiscal Services, Information Technology, M&O, and Human Resources), and excerpts from the Chancellor’s monthly Board Reports.
District Consultation and Coordination Council (DC3)
On October 2, 2018, DC3 asked questions to clarify items on the draft October 11 Board agenda. Chancellor Houston explained one of the items on the agenda which was for the Board to appoint a provisional Trustee to fill a vacancy on the Board.
At the meeting DC3 reviewed the DC3 Charter as part of the Orientation for new members including Professor Chris Noffsinger, LCC Executive Dean Steve Wylie, Professor Nili Kirschner, Professor Georgie O’Keefe-Schwering, and ASYC Student Representative Jujhar Singh Pooni. For a full list of the membership of DC3 and a description its role, read the DC3 Charter Chancellor Houston noted that the District Newsletter is the tool that DC3 uses to communicate its work to the members’ constituents.
For more information, please read the October 2, 2018, DC3 meeting minutes.
District / College / Academic Senate
Leadership (DCAS) Highlights
Equivalency Process: DCAS is revising the process to clarify that the Office of Human Resources forwards all requests for equivalency to the Equivalency Committee without exceptions. Other substantive changes include maintaining confidentiality and how the committee reaches agreement.
AB 705 Task Force: AB 705 is scheduled to be implemented by fall 2019. DCAS charged the AB 705 Task Force as a collaboration between the two colleges at its April 5, 2018 meeting. The co-chairs/leads are Jeremy Brown, YC Dean of Student Success and Institutional Effectiveness, and Genevieve Siwabessy, WCC Dean of Student Services. The Task Force is charged to monitor the multiple measures pilot, collect data, and plan the implementation. It may further define its scope and scale based on that charge. The District Office will be available as a resource to provide support as needed. The task force is in the process of scheduling its first meeting. schedule the first meeting.
AP 5075, Course Add and Drops: There was a request to allow students to add later in the semester. With the new funding formula, FTES will still count for 70-60% of apportionment, and only students enrolled as of census are funded. Adding students after the first week could impact the integrity of the course and the number of hours associated with awarding credit, which could be challenged in an audit. A&R will collect data in spring 2019 of the number of late add requests they receive.
District Planning Processes: DCAS is reviewing and adjusting the District Planning and Framework diagrams so they better reflect the District Planning process. Once the diagrams are finalized, they will be published in the District Handbook.
Faculty Evaluation Task Force: DCAS agreed that tenure-track faculty who started on the old form would be grandfathered in until they either choose to move over or until they achieve tenure, whichever comes first.
Retention of Instructor Records: With the recent revision to AP 4231, Grade Changes, that allows students to submit an appeal for a grade change within two years of completion of a course, DCAS is recommending faculty retain their grading records for two years. The Academic Senate Presidents will develop language for this recommendation.
Student Code of Conduct: DCAS is reviewing the Student Code of Conduct. Recommended changes may be submitted through the Academic Senate Presidents or Vice Presidents of Academic and Student Services.
DCAS Review of Policies and Procedures:
- AP 4237, Assessment/Course Placement: The AB 705 Task Force will recommend changes for this AP
- AP 4300, Field Trips/Excursions and Authorized Student Absences
DCAS is continuing its work on AP 4300.
Chancellor’s Newsletter
The Chancellor’s October 11, 2018, Newsletter highlighted the retirement of long-time YCCD Trustee Xavier Tafoya who served on the Board for 18 years. A reception prior to the Board meeting was scheduled and Resolution 18-35 was adopted in honor of his service.
The Chancellor has been advocating for more access to teacher credentialing programs and worked with Senator Bill Dodd’s office to pass Senate Bill 577 CCC Teacher Credentialing Partnership Pilot Program which was signed into law by Governor Jerry Brown on September 20, 2018. Dr. Houston is working with CSU leadership to host a Teacher Preparation Summit to be held on November 30, 2018, at Woodland Community College in the Community Room.
Cabinet
Cabinet discussed guidelines for the Colleges and District Services to align planning priorities with the Governing Board’s goals. A memo was prepared and sent to the Presidents and District Services Executive Team on October 10, 2018. A memo and crosswalk describing how their plans and faculty hiring recommendations accomplish the Board’s FY 2018-19 goals is due tot he chancellor on October 29, 2018.
Vice Chancellor Educational Planning
VCEP Board Policies and Procedures
Revised – Minor Changes:
- BP 4107, Institutional Animal Care (Final) (Markup)
- Summary of Changes: Added reference to related AP 4620, Institutional Animal Care
- BP 4220, Standards of Scholarship (Final) (Markup)
- Summary of Changes: Updated legal citations
- BP 4250, Probation, Dismissal, and Readmission (Final) (Markup)
- Summary of Changes: Removed legal citation Title 5, Section 55030, which was repealed
- BP 5800, Prevention of Identity Theft in Student Financial Transactions (Final) (Markup)
- Summary of Changes: Updated legal references and added clarifying language. The District currently does not have a related AP
- Revised – Substantive Changes:
- AP 4050, Articulation (Final) (Markup)
- Summary of Changes: Updated references, added the process for high school articulation, and added attachments that describe the college-specific high school articulation processes.
- AP 4100, Graduation Requirements for Degrees and Certificates (Final) (Markup)
Summary of Changes: Added legal language advised by the CCLC; changed the requirement for Health/PE and the Multicultural Graduation Requirement from “successfully complete (“C” or better)” to “complete (“D” or better);” added separate section for Associate Degrees for Transfer; expanded the requirements for certificates; and changed the minimum units for a certificate of achievement to 16.
Upcoming Grant Opportunities:
Soroptimist International of the Americas
https://www.soroptimist.org/our-work/live-your-dream-awards/index.html
Due Date: November 1st, 2018
Award: Up to $16,000.00
The Soroptimist Live Your Dream Awards seeks to support women providing the primary source of financial support for their families by giving them the resources needed to improve their education, skills, and employment prospects. Each year, more than $1.6 million in education grants are awarded to more than 1,200 women. Monetary prizes through the Live Your Dream Awards may be used to offset any costs associated with their efforts to attain higher education, such as books, child care, tuition, and transportation.
Eligible applicants must be enrolled in, or have been accepted to, a vocational/skills training program or an undergraduate degree program, and must demonstrate financial need. Interested applicants must be motivated to achieve their education and career goals, cannot have a graduate degree, and must not be a Soroptimist member, an employee of the organization, or immediate family of either.
AAUW Community Action Grant
https://www.aauw.org/what-we-do/educational-funding-and-awards/community-action-grants/
Due Date: December 1, 2018
Award: Up to $10k / 2 yrs
AAUW (formerly American Association of University Women), through its Community Action Grants Program, provides funds for innovative programs or non-degree research projects that promote education and equality for women and girls. Special consideration is given to projects focused on kindergarten through grade 12 and community college girls’ and women’s achievement in science, technology, engineering, or mathematics, and to those projects that seek community partners such as local schools or school districts, businesses, and other community-based organizations.
Eligible applicants are individuals, AAUW branches and AAUW state organizations, and local community-based nonprofit organizations with 501(c)(3) tax-exempt status.
Funding supports project-related expense categories including, but not limited to, advertising; office supplies; professional fees and honoraria for speakers; equipment purchases; transportation; meals, food, beverages, or lodging for camps or related activities; temporary, hourly clerical help; and lease of facilities. Funds are not available for salaries, tuition, or scholarships.
The National Science Foundation
https://www.nsf.gov/funding/pgm_summ.jsp?pims_id=5383
Due Date: December 12, 2018
Award: Approximately five IT grants up to $3 million for five years are awarded. Approximately six Adaptation grants up to $1 million for three years are awarded. Approximately six Partnership grants up to $1 million for three to five years are awarded. One ADVANCE Resource Coordination Network grant of $1 million for five years may be awarded.
The Increasing the Participation and Advancement of Women in Academic Science and Engineering Careers (ADVANCE) program invites systematic approaches to improve the representation and advancement of women in academic science and engineering careers and to develop innovative ways to promote gender equity in the science, technology, engineering, and mathematics’ (STEM) workforce. The program is all about responding to the national need for developing a more diverse and talented science and engineering workforce. Both women and men are encouraged to provide creative strategies to excite women faculty with earned STEM degrees about academia as a viable and attractive career choice. Proposals that foster participation and advancement of academic women from underrepresented minority groups and women with disabilities are given particular attention.
ADVANCE supports three tracks with distinct purposes: Institutional Transformation (IT), Adaptation, and Partnership tracks.
- The IT track supports the development of innovative organizational change strategies to produce comprehensive change within one nonprofit two-four or four year academic institutions across all STEM disciplines. IT projects also contribute to new research on gender equity in STEM academics.
- The Adaptation track supports the adaptation and implementation of evidence-based organizational change strategies. Awards may support the change strategies within a nonprofit two year or four year academic institution that has not had an ADVANCE IT award.
- The Partnership track supports the partnership of two or more nonprofit academic institutions or STEM organizations to increase gender equity in STEM academics. Projects should have national or regional impact and result in systematic change within one STEM discipline, several STEM disciplines, or all STEM disciplines. Partnership proposals must include a final year focused on sustainability, or scale-up, communication, and evaluation.
Nonprofit academic institutions are eligible to apply. The following types of institutions are strongly encouraged to apply: community colleges, primarily undergraduate or minority-serving institutions (e.g. Tribal Colleges and Universities, Historically Black Colleges and Universities, etc.); women’s colleges; institutions primarily serving persons with disabilities; and master’s and doctoral level institutions.
The Walmart Foundation
http://giving.walmart.com/apply-for-grants/local-giving
Due Date: December 31, 2018
Award: Up to $2500.00
Through the Community Grant Program, individual Walmart stores, Sam’s Clubs, and logistics facilities can support the needs of their communities by providing grants to local organizations. The foundation requires that all funds be directed to programs that fall within Walmart’s focus areas: community, sustainability, and career opportunity. In the area of community, Walmart is interested in supporting programs that provide after-school enrichment, tutoring or vocational training for low-income individuals and families.
Eligible applicants are nonprofit 501(c)(3) organizations; recognized government entities; kindergarten through grade 12 public, private, or charter schools; community or junior colleges; state or private universities; and churches or faith-based organizations. Applications must be submitted online.
Human Resources
Our upcoming Flu vaccine clinics for TCSIG members ONLY will be at various District locations, below are time and dates for each location. Please RSVP with Taranjit Chahal directly via email tchahal@yccd.edu /or at Ext. 6979.
- Lake County campus: 11/6/18 from 10:00 a.m. to 12:00 p.m. in Building 100, Room 104.
- Woodland College: 11/9/18 from 10:00 a.m. to 12:00 p.m. in the Staff lounge in Building 100.
- Yuba College: 11/13/18 from 10:00 a.m. to 12:00 p.m. in the Staff Lounge, Building 300.
- District Office: 11/16/18 from 10:00 a.m. to 12:030 p.m. in the Training Room 203.
Information Technologies
User Support Services is now offering after hour service desk support through Black Belt Help! While our friendly User Support Services team will continue to provide excellent customer service between 7:00 am and 5:00 pm basic technical support and issue reporting is now available to students and staff 24 x 7. For assistance, please call us at 530-741-6981 or via email at helpdesk@yccd.edu.
Last month, the User Support Services team held an onsite review of the two vendors being considered to replace our current Multi-Function Printer (MFP) (Copiers/Fax/Printers) and received a strong turn-out at both Marysville and Woodland campuses. Thank you for joining us and providing such excellent feedback! We have requested final proposals and quotes from both vendors and will look to announce the selection this month.
The Enterprise Hardware Group (EHG) has been actively engaged in updating computer inventory and cleaning up accounts. While not glamorous, these activities ensure the security of our systems by removing older and insecure systems and improving efficiency by freeing up resources for active users.
Lastly, EHG is beginning planning for Spring 2019 computer lab updates. Please provide any software changes or hardware challenges that need to be addressed over the winter break by November 15th. Change requests can be placed with the IT Helpdesk at 530-741-6981 or helpdesk@yccd.edu.
The Enterprise Software Group (ESG) is working on the first Phase of migrating from WebAdvisor to Colleague Self-Service. Pilot programs are being identified by both colleges for use in testing the solution and creating a full demonstration of the Degree Audit and Ed Planning tools. Initial configuration on graduation requests, transcript requests, enrollment verification and student grades has already been completed.
The ESG continues to prepare and submit the data necessary for annual Federal and State reporting requirements. The team continues to assist departments in consolidating legacy websites into the networked Word Press site for their college. The ESG has helped integrate several of the Distance Education tools obtained through the Woodland Community College OEI initiative contract including Cranium Café, Arc and Proctorio.
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