October 2019 District Newsletter

Note:  The District Newsletter is intended to share updates from various participatory District-wide decision-making groups, Board Policies and Administrative Procedures, updates from Cabinet, District Services (Educational Planning, Fiscal Services, Information Technology, M&O, and Human Resources), and excerpts from the Chancellor’s monthly Board Reports.

District Consultation & Coordination Council (DC3)

Members of the District Consultation & Coordination Council (DC3) meet once a month to review the draft Board agenda, draft Board Policies and Administrative Procedures not pertaining to Academic and Professional Matters (10 + 1).   This month’s meeting was on October 1, 2019.  The items discussed included  a review of a presentation on SENSE and CCSSE data for the Board’s retreat scheduled for October 10.  The Board will be reviewing student success data every month in a series of presentations from the District Research Group.

In addition, the Chancellor reviewed with members a protocol for making acting and interim appointments for short-term administrative vacancies.  The language in the protocol will be revised to align with language in Title 5 and will be put into an Administrative Procedure (AP).  DC3 reviewed and recommended approval for AP 5013 Students in the Military with revisions to bring it into compliance.

DC3 2019-2020 Membership – Draft was reviewed at the October 1 meeting, and it was noted that student representation should be updated.   The Colleges’ Presidents and the LCC Executive Dean will make inquires in recruiting students to represent constituents in DC3.

District/College/Academic Senate Leadership Committee

 September 5, 2019 DCAS Meeting: At its first meeting of the year, DCAS reviewed the list of 10+1 APs that are due for review/revision in 2019-20 and refined the Category 1 review process. The intent is to assign a timeline and teams to ensure each AP is completed this year. To inform the 2019-20 DCAS Goals, the committee reviewed its charter and the Report of the DC3/DCAS Effectiveness Review administered in April 2019 and evaluated the 2018-19 Goals. Members requested time to gather feedback before determining the 2019-20 Goals. A commitment was made to evaluate the resource allocation process through the lens of the Student-Centered Funding Formula (SCFF). In addition, DCAS will explore faculty involvement in the resource allocation process.

September 19, 2019 DCAS Meeting: DCAS finalized its 2019-20 goals. AB 705, Guided Pathways, and Accreditation will be top priorities for the Dr. Sonja Lolland, Interim Vice Chancellor of Education and Planning. The focus of the AB 705 Task Force will to develop a validation plan; get a deeper understanding of the impacts on students, faculty and learning; and simplify the protocols for the initial placement decision-making. The next step for accreditation will be to bring together a districtwide group to refine the timeline and ensure faculty involvement in the follow-up report.

October 3, 2019 DCAS Meeting: DCAS reviewed the draft schedule for bringing outstanding 10+1 BP/APs current. When BP/APs are introduced in DCAS, we will have the subject matter expert in attendance to provide background and answer questions. The DCAS process for updating 10+1 BPs and APs was revised to clarify  the Category 2 process and to indicate that Category 1 BP/APs would be reviewed and approved electronically. Items approved electronically will be placed on the next agenda as information. DCAS also reviewed a draft schedule and report format for providing comprehensive updates on topics throughout the year. The charge and membership of DCAS task forces were reviewed. After discussion, the consensus was that rather than have a large number of task forces, often with the same membership, we would have a district-level committee charged with coordinating and implementing the various initiatives for instructional and student services. The focus would be on initiatives that have district-wide implications. It was proposed that the committee be composed of a core membership with subject matter experts added depending on the topic. Members will gather input from constituents on the membership and charge.

Chancellor’s Cabinet

The Board of Trustees approved the appointment of Dr. Sonja Lolland as Interim Vice Chancellor of Education and Planning last month.  Please welcome Dr. Lolland.

 

Chancellor’s Report

The September Yuba College President’s Report and the Woodland Community College President’s Report are available in BoardDocs.

Education and Planning

Degrees When Due:

Yuba Community College District was recently selected to participate in Cohort 2 of Degrees When Due Initiative. For our region, California State University will be coordinating the project and Los Rios and Sierra College are also participating.

What Is Degrees When Due? Degrees When Due is a college completion initiative, designed to help states and institutions increase attainment among the “some college, no degree” population while also closing racial and socioeconomic equity gaps. Degrees When Due seeks to build expertise, capacity, and infrastructure on campuses across the nation to get near-completers over the finish line. Degrees When Due was developed from two evidenced-based strategies, Credit When Its Due and Project Win Win, to support states and institutions with scaling adult reengagement and reverse transfer strategies. This initiative reinforces and compliments the Guided Pathways effort currently underway at both colleges. Additional materials about Degrees When Due is attached and more information can also be found at: https://degreeswhendue.com/.

What Are the Benefits of Participation? As a Cohort 2 participant, YCCD will receive access to a robust technical assistance web-based platform, on-demand coaching and support, and connections to a national network of other state and institutional leaders all working to reengage their adult student population and remove system barriers to student success.

More information is available in The Potential of Degree Reclamation and Searching for Our Lost Associate’s Degrees: Project Win-Win at the Finish Line.

Board Policies and Administrative Procedures

Below are recent updates for Board Policies and Administrative Procedures:
Revised – Minor Changes:

 AP 4235, Credit by Examination   (Final)   (Markup)

Summary of Changes: This AP was revised to update legal references.

AP 5032, Enrollment Fee, Drop Due to Non-Payment   (Final)   (Markup)

Summary of Changes: This AP was revised to change BOGW to CCPG, change “MyCampus portal” to “WebAdvisor”, and add other A&R locations.

AP 5055, Enrollment Priorities   (Final)   (Markup)

Summary of Changes: This AP was revised to add a legal reference, to add homeless youth and students receiving Tribal TANF and to change “assessment” to “placement”.

AP 5070, Attendance Accounting   (Final)   (Markup)

Summary of Changes: This AP was revised to update the title of the District Registrar.

 Revised – Substantive Changes:

 AP 5075, Course Adds and Drops   (Final)   (Markup)

Summary of Changes: This AP was revised to update legal references, to add provisions for military withdrawals (MW) and excused withdrawals (EW), and to remove the parenthetical phrase that provides an example of possible grades a student would receive on the third attempt.

Human Resources

TCSIG Members – Flu Shot Schedule

It’s that season again, anyone can get the flu, even if you are healthy. Protect yourself and those around you! Below is information regarding dates and times for our upcoming Flu vaccine clinics at various District locations.  Please note these clinics are ONLY for TCSIG Members.  To ensure there are sufficient number of vaccines available at each location, please RSVP with Taranjit Chahal at tchahal@yccd.edu.

Location Date Time Building
Lake County Campus To be Scheduled.
Woodland Community College 10/11/19 11:00am to 2:00pm Building 800/Room 800
Yuba College 10/18/19 11:00am to 2:00pm Building 300- Staff Lounge
District Services 10/24/19 11:00am to 2:00pm Room 203- Training Room

Career Opportunities

There a number of opportunities accepting applications throughout the District. For additional information visit https://www.yccd.edu/central-services/hr/employment-opportunities/

Information Technologies

Self-Service

Internal work will begin soon to move Faculty and Employee WebAdvisor functions to Self-Service. Anticipated rollout for Faculty functions starting in Spring 2020 and continuing through Summer 2020.

Anticipated rollout for Employee functions starting in Spring 2020 and continuing through Spring 2021.

Ellucian Colleague System Maintenance

Ellucian Maintenance is scheduled for Sunday, October 13 from 9:00am – 5:00pm.

 MyCampus Portal Retirement

The final push is underway for MyCampus Portal to retire December 31st.

 User Support Services

User Support Services staff hours for the Fall Semester are Monday through Friday, 8:00am – 5:00pm.

Black Belt Help will monitor phone calls and emails Monday through Friday 5:00pm – 8:00am.

They will also provide 24 hour monitoring of phone calls and emails on weekends and holidays.

Maintenance & Operations and Facilities

The M&O Team at Yuba College led by Bryan Epp and including Bill Granger, Carlos Gonzalez, Eric Mendoza, Leo Toche, Efren Villanueva, and Nancy Toche all worked together to set up and take down the Vietnam Memorial even structures and features.  The Wednesday night before the Friday event, some of the team members worked until nearly midnight to get it all put together.

Facilities Project Update

The selection and recommendation of the Architectural Firm to design the Performing Arts Facility at Woodland Community College is nearing completion with a recommendation scheduled to be made at the October Board of Trustees meeting.

The solar energy storage systems projects are nearing completion.  A final all-campus electrical outage is planned for Sunday, November 24 at the Woodland Community College Campus.  All systems will be completed 100% by the end of December 2019.

There are several other projects that are now being designed and will go out for contractor bids n the next few months.

Patrick O’Brian, Lead Custodian at Yuba College has retired.  Patrick’s commitment to Yuba College and his willingness to do whatever it took to cover an event, set-up needs, and to cover whenever someone called in sick or took vacation time will be greatly missed.

September 2019 District Newsletter

Note:  The District Newsletter is intended to share updates from various participatory District-wide decision-making groups, Board Policies and Administrative Procedures, updates from Cabinet, District Services (Educational Planning, Fiscal Services, Information Technology, M&O, and Human Resources), and excerpts from the Chancellor’s monthly Board Reports.

District Consultation and Coordination Council (DC3)

At last month’s DC3 meeting, the Chancellor reported on discussions he had with State Chancellor Eloy Oakley about statewide professional development associations and convening a summit to discuss various programs, identify gaps, redundancy and collaboration.  The summit is yet to be scheduled, and will include representatives from Academic Senates, and Administrators.  They also discussed the Student Centered Funding Formula (SCFF) that costs more than the Prop 98 allocation and the long-term implications.

Chief Technology Officer Devin Crosby presented information on 508 Compliance requirements and progress to update the District’s and Colleges’ websites and appreciated work by faculty and staff at the colleges in this work.  Click on the icon below to view the presentation.

At the September 3, 2019, DC3 meeting, Vice Chancellor Brewington reviewed the proposed budget that will be recommended for adoption at the September 11,2019 Board of Trustees meeting.

DC3 recommended several revised Administrative Procedures for approval which are listed in this edition under the DCAS & VCEP Update.

Minutes and Agendas for DC3 meetings can be accessed in BoardDocs.

District Services Convocation

Convocation for District Services Staff was held on August 6th at the Sutter Center.  Sonya Horn and Chancellor Douglas Houston opened the Convocation with a welcome and a presentation on the state of the District.  Dr. Mikael Villalobos did a presentation about understanding bias and awareness of cultural competency.  In the afternoon staff had the opportunity to attend two of five workshops provided for professional development:

  • Injury & Illness Prevention Program – components, roles and responsibilities
  • Managing Work-Related Stress – Tools for stress management and coping mechanism presented by Keenan
  • Self-Service – the new system replacing WebAdvisor
  • Team Dynamix – a new service management platform from Information Technologies
  • Adobe Acrobat – editing documents and creating forms

In closing, Foundation Director Jay Lowden shared his plans to rebrand and strengthen the YCCD Foundation.

District Colleges Academic Senates Committee and Educational Planning

VCEP Board Policies and Administrative Procedures

Below are updates for Administrative Procedures for Academic Affairs and Student Services:
New:

 AP 5017, Responding to Inquiries of Immigration Status, Citizenship Status, and National Origin Information   (Adopted)

Summary of Changes: This is a new AP that covers the legal requirement that the District shall not inquire about nor disclose information about a student’s immigration status, citizenship status, and national origin unless required by federal or state law.

 Retired:

 AP4520, Public Safety Policies and Procedures Handbook     (Retired)

This AP was related to a personnel handbook outlining management concerns, personnel expectations, professionalism and integrity, operational rules, and safety guidelines for public safety employees (police officers). These guidelines are covered by AP 7600, YCCD Police Officers.

Revised – Substantive Changes:

 AP 5013, Students in the Military   (Final)   (Markup)

Summary of Changes: Updated legal references; clarified resident classification for students in the military, their dependents, and veterans; added language related withdrawal of students required to report for military duty

AP 5015, Residence Determination   (Final)   (Markup)

Summary of Changes: Updated legal references and job titles; clarified how residence is determined

AP 5020, Nonresident Tuition   (Final)   (Markup)

Summary of Changes:  Changed deadline to set the nonresident tuition fee from February 1 to March 1 of each year; added exemption for Training and Rehabilitation for Veterans with Service-Connected Disabilities education benefits program; updated responsible administrators

AP 5030, Fees   (Final)   (Markup)

Summary of Changes: Clarified required and prohibited fees and added waiver of fees in circumstances where the district erred in awarding a California College Promise Grant

AP 5031, Instructional Materials Fees   (Final)   (Markup)

Summary of Changes: Clarified the requirements for instructional materials; updated the definitions; clarified who is responsible for approving fees and responding to inquiries from the CCC Chancellor’s Office; and removed the list of courses with instructional material fees

AP 5040, Student Records, Directory Information, and Privacy   (Final)   (Markup)

Summary: Updated references, corrected transcript fees, and added legally required information regarding collection and retention of student information and procedures for responding to inquiries from immigration officials

Chancellor’s Newsletter

Click on the image below to view the Chancellor’s August 8, 2019 Report to the Board.

Chancellor’s Cabinet

The Chancellor’s Cabinet is in the process of updating and reviewing emergency preparedness.  Members of Cabinet are looking at implementation, messaging, and current activities.   The Chancellor and Vice Chancellor Administrative Services reminded the Colleges that the priority for accessing  Innovation Funds will be for costs of activities associated with implementing AB 705. A second priority is to support faculty who use Online Educational Resource (OER) textbooks.

Information Technology

Self-Service

Colleague Self-Service Phase I went live on Labor Day. The Academics Module includes student grades, course catalog, enrollment verifications and graduation petitions available.  Student Finance includes account balance information, financial aid and tax information (1098T). In the Employee section earning statements, tax information, total compensation statement, position history and stipend history are available. These modules are now accessible via login.yccd.edu and are available via links through WebAdvisor. As Ellucian discontinues support for WebAdvisor in 2021 we will be working diligently to move all modules from WebAdvisor to Self-Service over the next 12-18 months.

eLumen

The eLumen contract was signed at the end of June. The Curriculum Workgroup is now working through initial discovery documents and beginning configuration trainings.  IT is now working with the implementation team to revise the project schedule and the external data expert on pulling data from Curricunet Meta.

Human Resources

Welcome

Please join us in welcoming the following NEW YCCD Employees:

Haylie Young                           Child Development Assistant             Yuba College

Tuesday Benavidez-Knight      Nursing Faculty                                     Yuba College

New Employment Orientation

The Human Resources Office hosted the New Employee Orientation on August 12 at the District Office.  Over 30 new employees attended.  We had a full day orientation including information about understanding your paycheck, benefits overview, Vision Resource Center, IIPP, and opportunities for Educational Development at CSU, Sacramento and Brandman University.

HR Updates

This month the Human Resources Office has successfully processed:

  • 400+ Student Employee Confirmations
  • 60+ Temporary/Permanent Confirmations
  • 800+ Faculty Class Payable Sections

Human Resources has completed workflows for all of our forms and is looking forward to begin to populate the knowledge base within TeamDynamix.  IT will begin moving all of the input provided to production.  We are looking forward to automation and the ticketing system that will help us serve you  more efficiently soon!

Upcoming Dates:

  • FERPA and Mandated Reporter Training by September 30, 2019
  • Submit your Leave of Absence Requests for upcoming Holiday and Vacation Leave.
  • Mandated Sexual Harassment Prevention Training by January 2020

Career Opportunities

There a number of opportunities accepting applications throughout the District. For information visit https://www.yccd.edu/central-services/hr/employment-opportunities/

For the past several years, Brandman University has been one of Yuba Community College District’s higher education partners.  They offer students in our communities as well as our recent YCCD graduates and transfer students opportunities to continue their Higher Ed endeavors in many disciplines.  There are a few Brandman University alumni in our midst like Dr. Carla Tweed, Vice President, Academics & Student Services at Yuba College.   YCCD has two additional administrators pursuing their Doctoral degrees at Brandman University.   The university has established a new Cohort for their EdD program specifically designed  for California Community Colleges administrators. This past week, Aman Kandola, Director of Counseling, at Yuba College and Donald Grady, Sr., Chief Human Resources Officer for YCCD, began their journey towards achieving their dreams of earning the covenant Ed.D – Doctor of Education.  They both attended Brandman’s 2019 Fall Immersion in Irvine, CA as the first step towards becoming a “Transformational Leader”.   

 

 Let’s wish them great success in their EdD program! 

###

August 1, 2019 District Newsletter

Note: The District Newsletter is intended to share updates from various participatory District-wide decision-making groups, Board Policies and Administrative Procedures, updates from Cabinet, District Services (Educational Planning, Fiscal Services, Information Technology, M&O, and Human Resources), and monthly Board Reports from the Chancellor and the Colleges’ Presidents.

District Consultation and Coordination Council

At the meeting on June 4, 2019, DC3 members discussed how to improve the effectiveness survey tool. Suggestions were made about how to better represent part-time faculty.  It was also noted that the sample of respondents to the survey was small and may not be a reliable assessment.  It was also noted that the bar graph did not have a zero base possibly misrepresenting the result.  DC3 will use the results of the survey at the start of the next academic year as a part of a strategy to improve communication.  Afterwards, Vice Chancellor of Administrative Services Brewington presented information on the tentative budget for 2019-20 following the May revision.  Brewington reported that the State Chancellor’s Office has recommended that districts calculate two months of expenses to set aside in reserves, which the YCCD Board of Trustees anticipated last year.  Woodland Community College Academic Senate President Howerton is researching how faculty are involved in budget development processes for the State Academic Senate and suggested looking at how to strengthen that at the local and district levels.  DC3 is the venue in this district to share information on budget development with faculty and staff.  Brewington also reported that there is a district task force to address the requirements from the Student Centered Funding Formula (SCFF.)

DC3 reviewed the YCCD Illness and Injury Prevention Plan (IIPP) and discussed a need to communicate and share this document across the District and to include it in the onboarding process for new employees.  Devin Crosby and Karen Stanis reported that the District Safety Committee is updating its website where the IIPP will be posted.

At the July 2, 2019, meeting DC3 reviewed the draft July 11, 2019, Board agenda.  Dr. Skip Davies will serve as acting Vice President at Woodland Community College while the hiring process for a permanent vice president for the college is underway.  There is also a search for an acting dean.  The Board had a two-day retreat on July 10 and 11.  The first session was a facilitated workshop on the Board’s Strategic Goals aligned with the Board of Governors Vision for Success Goals.  The second session included updates from the Colleges on Guided Pathways.  DC3 discussed the Distance Education Report that was prepared for the Board and recommended in the future that the report be brought forward before faculty leave for summer and adding it to a master calendar.

At the July 30, 2019, DC3 meeting, Chancellor Houston shared that he had a productive meeting with State Chancellor Eloy Oakley who agreed to take the lead to identify gaps, redundancy and where to collaborate regarding the various professional development programs in which community college administrators and faculty participate.  They also discussed the challenges for small rural colleges, for which Chancellor Oakley plans to convene a CEO workgroup to explore solutions.  The two chancellors also talked about how the State cannot fund the Student Centered Funding Formula (SCFF); it costs more than the Prop 98 allocation.  The State Chancellor is setting up a kitchen Cabinet of CEOs to address this issue, and the California Community Colleges Chancellor’s Office (CCCCO) will bring in a broader group to include faculty to consider the long-term implications.  Later in the meeting Devin Crosby shared a presentation on 508 Compliance and making the colleges’ and district’s websites and software compliant and accessible.

The next DC3 meeting is scheduled on September 3, 2019, from 3:00-5:00.  Items scheduled for that meeting include the exit interview process and orientation of new employees.

Note:  Minutes to DC3 meetings are posted in BoardDocs.

Chancellor’s Cabinet

The Chancellor’s Cabinet welcomed two new members to Cabinet recently.

Jay Lowden started his position as Foundation Director this past April.

Thomas “Jay” Lowden, Foundation Director

Woodland Community College President Artemio Pimentel joined the District on July 1, 2019.  Dr. Pimentel is meeting with faculty, staff and community members and focusing on accreditation, Guided Pathways, and Convocation.

Artemio Pimentel, Woodland Community College President

District Leadership Summit

On June 5-6, 2019, a team of District and College Executives, Administrators, and WCC and YC Academic Senate Leaders attended a two-day retreat to work on team building, integrating our culture and values into our work.  The first day the group worked on team building, cultures and values and integrating those into our relationships and work with each other and students.  The outcome of that work, “The YCCD Leadership Team Pledge,” is below:

THE YCCD LEADERSHIP TEAM PLEDGE*

As leaders of the Yuba Community College District, the following are our guiding principles for how we will interact with one another for the benefit of serving students, our communities, and our institutions.

WE PLEDGE TO…

  1. To authentically engage and to honor and celebrate each other’s different perspectives and diverse experiences.
  2. To act with courage to do what is in the best interest of our students and to hold ourselves accountable for their success.
  3. To choose to trust each other, to always treat team members with integrity, professionalism, kindness, and respect.
  4. To be clear, concise, and considerate in all forms of communications with each other.
  5. To actively embrace and practice continuous quality improvement and effective practices in our educational and operational activities.
  6. At all levels, evaluate and consider the impact of decision-making on all stakeholders.
  7. To actively embrace a philosophy of risk, failure, grace, and support to encourage each other to maximize our individual and collective professional growth and development.
  8. To trust others have the best motives and intentions.
  9. To challenge each other in embracing and celebrating diversity and foster an inclusive organization that operationalizes equity.
  10. To make all efforts to invest in, support, and celebrate team and individual success.
  11. To actively promote and create a joyful learning and working environment.

(*This YCCD Leadership Team Pledge reflects the core values adopted by the YCCD Governing Board of Trustees)

June 2019

The Chancellor’s Cabinet is now engaged in developing strategies for integrating the Leadership Team Pledge into everyday work at the District and Colleges, and a strategy for  communicating and publishing this work.

New District Services Employees

Mayra Duenas                          Angelica Munoz                   Cheresse Salamanca

Payroll Technician                   Executive Asst. VCAS         Purchasing Technician

 

Ashley Carr                                         Veronica Valenzuela                      Ana Villagrana

Human Resources Analyst              Accounting Technician                  Executive Assistant, CHRO

Chancellor’s Report

The Chancellor’s Report is posted on the YCCD website each month and published with the Board Agenda

Colleges President’s Reports

The Yuba College and Woodland Community College Presidents Reports are published with the Board Agenda each month.

Human Resources Office Updates and Notifications

Welcome

Please join us in welcoming the following NEW YCCD Employees:

Name                                Location                           Title

Justin Peacock                Yuba College                  Athletic Equipment Manager

Jennifer Thompson       District Office                 Custodian

Ashley Carr                     District Office                  Human Resource Analyst

Cassandra Dulin            Yuba College                    Faculty

Updates

July has been both a busy and exciting time at the Human Resources Office!  We have been diligently working on our IEPI project planning, data clean-up, and documenting workflows for our HR forms in collaboration with IT, as well as keeping up with the day-to-day recruitment, on-boarding, new employment orientation, and Convocation planning.

Note:  We are currently processing 2019-2020 Permanent Employee Contracts and Leave Records and will be sending those out shortly.

IEPI

This summer District Services was awarded the IEPI PRT grant of $200,000 to work on employee self- service, position control, colleague data validation, and business process automation. Data validation for employee evaluation, departments, and divisions is currently underway. The HR forms have been evaluated and work has begun to automate those forms using Team Dynamix.

Admin 101

YCCD was very well represented at ACCA Administration 101, July 21 through July 25th. 

Donald Grady, Sr. – District Services, Chief Human Resources Officer,  Sheila Faulkner-Loser – WCC/Lake County, Director Special Programs, Kristina Vannuci – Yuba College, Director, Academic Excellence, Patricia Barba – WCC/Colussa County Campus, Director Special Programs, Thomas (Jay) Lowden – YCCD, Foundation Director, Mariella Guzman-Aguilar – WCC, Director of Matriculation

Information Technologies

eLumen

The eLumen contract was signed at the end of June. IT is now working with the implementation team to revise the project schedule and the external data expert on pulling data from Curricunet Meta.

WebAdvisor

Starting over Labor Day weekend, you will begin to see changes in WebAdvisor and Colleague Self-Service. WebAdvisor will have a new look and use login.yccd.edu for Single Sign-On. This is a coordinated effort with the final rollout of phase one of our Self-Service project.

Self-Service

We are finalizing work on Students Accounts Receivable module, Financial Aid module, and the Catalog or Section search functionality in preparation for the rollout over Labor Day weekend.

MyCampus

During the next several months, MyCampus functionality will officially start migrating to other websites, such as Team Dynamix, Self-Service and login.yccd.edu.  As a temporary measure, the MyCampus pages will remain as landing page to redirect to the new location in order to assist with college and department transitions of documentation and internal procedures.

Enterprise Hardware Group Updates

IT personnel have replaced computers in 5 computer labs across the District and completed software refreshes on all computer labs.  This includes computers, monitors, projectors and podium equipment.

Woodland IT team has moved from building 600 to building 800. As always, if you need assistance please contact the help desk at 530-741-6981 or at helpdesk@yccd.edu.

Vice Chancellor Education and Planning

 District Services Closed on August 6, 2019:

All District Services staff will be participating in professional development activities on August 6, 2019. Routine services such as custodial, maintenance, grounds, and IT support will not be available that day.

VCEP Board Policies and Procedures

 Revised – Minor Changes:

 AP 5045, Student Records—Challenging Content and Access Log   (Final)   (Markup)

Summary of Changes: AP 5045 was revised to update titles.

AP 5052, Open Enrollment   (Final)   (Markup)

Summary of Changes: AP 5052 was revised to correct typos, links, and titles.

Grant Research and Development

Learning from Rejection

Imagine this — Hours were spent writing a proposal to describe your innovative project and to prepare a comprehensive budget. The team is sure that the proposal directly addresses exactly what the grant maker is looking to support. However, a month after you submit the application, you receive notice that your project was not selected for funding. Is this the end for your project? In most cases, no. Rather, there is typically a great deal to be learned from a rejection, and this information will help in submitting the proposal elsewhere or re-submitting it to the same grantmaker in the future.

When we receive a rejection notice, let’s convene the team for a debriefing session. Guided by the questions below, this debriefing serves to inform “next steps.”

  1. Did the grant maker give any specific feedback in their response (aside from a standard denial response)? If so, how can you use this feedback to improve the proposal?
  2. Reconsider the grant maker’s stated mission/values, funding interests, and giving patterns. Do they still seem like a good match with our organization? If so, can we identify our weak points and are there ways to strengthen these areas?
  3. Were there any problems or concerns with the proposal itself that may have had an impact?
  4. Should we apply again to this particular grant maker? (Have we checked to see how many times successful grantees applied before receiving an award?)
  5. What’s the takeaway from this proposal and denial? Any valuable lessons learned (either for this grant maker in particular or in general)?

Perhaps most important, don’t take the rejection personally. Remember that this is a learning experience, and if kept in perspective, an opportunity to improve the proposal for the next competition.

Features of Winning Proposals

 Winning proposals share a number of common features. Consider the following questions and call attention to these attributes in the appropriate sections as you draft your proposal.

Does your grant proposal:

  • Tackle the stated problems and have a reasonable chance of solving them?
  • Address a specific and focused effort?
  • Align with the current interests of the funder?
  • Include a budget that is clearly aligned with the project activities and outcomes?
  • Include an evaluation plan with measurable and specific objectives and/or outcomes?
  • Clearly communicate the qualifications of the proposer?

For more information regarding proposal development, contact Tonya Mack by phone, 530.741.6987 or email tmack@yccd.edu.

###

 

May 31, 2019 District Newsletter

Note: The District Newsletter is intended to share updates from various participatory decision-making groups, Board Policies and Administrative Procedures, updates from the Chancellor’s Cabinet, District Services departments, and excerpts/links to the Chancellor’s monthly Board Reports.

District Consultation and Coordination Council (DC3)

The District Consultation and Coordination Council (DC3) met on April 30, 2019, and reviewed the draft agenda for the June 13, 2013, board meeting.  The Council received a District Committee and Council Effectiveness Survey Report for a first read and for discussion on June 4, 2019 and reviewed a new protocol for hiring interim/acting appointments.  After reviewing the new protocol for interim hiring, the Council recommended additional language for and edits which will come back to DC3 after they have been completed.  After hearing about recommendations from DC3, regarding a revised YCCD Mission Statement, the Chancellor removed this item from the May Board agenda in order to allow more time for discussion about this process.  Vice Chancellor Mazie Brewington reviewed the principles of the tentative budget which included a deficit factor from the underfunded Student Centered Funding Formula (SCFF) and adjustments from MIS data clean-up by some districts, that will be spread across all districts in the state.  The tentative budget, based on the May revise of the Governor’s budget, will go to the Board on June 13, and the final budget will be adopted September 12th.  For those interested in reading the minutes from this meeting, follow this link to the April 30, 2019 DC3 Minutes.  The next DC3 meeting is scheduled for June 4, 2019.

Note:  DC3 meets on Tuesdays before the monthly YCCD Board Meetings.  Council members represent their respective constituents.  Look up your representative on DC3 listed on the Council Charter Membership list.

District / College / Academic Senate Leadership (DCAS) Highlights

Policies and Procedures: In an effort to improve the review process for Board policies and procedures that fall within 10+1, DCAS will use its first meeting of the year to identify the APs and BPs that it will address during the academic year. The senates would then identify questions and concerns that would be used for DCAS to commission a research agenda. By identifying the APs and BPs early in the year, the Senate Leadership will be able to schedule senate discussions and to identify individual senators to take the lead.

Full-Time Faculty Evaluation Process: A survey was administered to full-time faculty to May 2019 to assess the new evaluation process. The feedback will be reviewed by the Full-Time Faculty Evaluation Task Force to identify improvements needed before the next round of evaluations.

Faculty Hiring Process: The final membership for the Faculty Hiring Process Task Force has been identified by the colleges, and the task force will begin its work in fall 2019.

Equivalency Process: The Academic Senate Vice Presidents, Christopher Noffsinger (YC) and Deanna Pierro (WCC) have proposed a revision to Article IV.D of the Equivalency Process that would result in having just three faculty members if a discipline representative could not be found at the sister college. This proposal is being reviewed by both senates and will be addressed by early fall 2019.

Guided Pathways Task Force: DCAS charged a task force to enhance communication between the colleges on the Guided Pathways process and as a way for the colleges support each other and share tools and practices. Membership will be the Guided Pathways Leads/Coordinators, the College Vice Presidents, CTO Devin Crosby, and VCEP Sandy Mayo.

Chancellor’s Report

Chancellor Houston hosted “Coffees with the Chancellor” at Woodland Community College, Lake County Campus and Yuba College in April.  We will schedule more of these events in 2019-20.  Students, faculty and staff are all welcome.  Look to upcoming editions of this newsletter and email notifications for future dates in the next academic year.  The May edition of the Chancellor’s Newsletter is posted in BoardDocs and on the YCCD website.

Human Resources Office Newsletter Updates and Notifications

Welcome

Please join us in welcoming the following NEW YCCD Employees:

  •       Veronica Valenzuela                    DO                  Accounting Technician
  •       Rochelle McCauley                      YC                   Foster Care/ILP Specialist
  •       Warren Williams                          DO                  Instructional Network Specialist
  •       Carid Servin                                 WCC               Executive Assistant to the VP
  •       Dean Andrews                              WCC               Accounting & Business Instructor
  •       Yuliana Mendez                           YC                   General Business Instructor
  •       Nathan Schemel                           YC                   Mass Communications Instructor
  •       Abrar Shaukat                               WCC               Physics/Astronomy Instructor

Keenan Safe College Training Courses

YCCD Leadership supports Professional Development for all employees, and provides Keenan Safe College Training courses/modules to help grow your professional skill sets.  In addition, there are State/Federal mandated training modules that All employees must complete by a designated timeframe.  Your Manager may also require you to take additional training modules for your own career growth or you may request training modules for your own development.

Hence, many of you will be receiving or have received an email notification from Keenan Safe Colleges Training requesting you to complete one or more mandated training courses.  Please note that these trainings are assigned by the Office of Human Resources on behalf of the District through Keenan & Associates who is our Third Party Administrator.

In order to remain in compliance as a District, some of you have been asked to complete one or both of these trainings prior to June 30, 2019:

  • Family Educational Rights and Privacy Act (FERPA) : Confidentiality of Records (Full Course)
  • Mandated Reporter: Child Abuse and Neglect (Full Course (California))

Thanks for making Yuba Community College District a safer place to work and learn.

Information Technologies

Self-Service Update

Implementation work on both the Finance and Financial Aid self-service modules have begun, and the Degree Audit planning and initial setup will be starting as well. Continuing internal work on custom development environment setup and procedures. The final upgrade of Webadvisor, including color changes to indicate the end of life of this system, will begin June/July.

 MyCampus Portal Decommissioning

Continuing development on the solutions for the various components of this system, eSARS and Access Requests have already been completed and the Flex pages will be worked on next. Looking into TeamDynamix for functionality that can be moved from the portal to the new system.

 Ellucian Patch updates – Scheduled for Sunday July 7

Continuing the required ongoing maintenance of the ESG (Enterprise Software Group) systems

 Completed Items:

SARS Message was completed at LCC Live,

Registration billing table changes for Summer/Fall 2019 – Non-Res fees, BOGP, Health fee

 In-Progress/Upcoming Projects:

This project is designed to migrate all existing functionality from WebAdvisor to Colleague Self-Service over a two-year period. Phase I of the project which will be completed prior to the fall semester includes new user profile management and person proxy functionality.  The Grades function, the Enrollment Verification function, and the link to Transcript Requests went live in March. We have started the preliminary cleanup of the Student Finance data, have begun the initial setup of the delivered Financial Aid functionality and the initial coding of the “Search for Sections” functionality.  Work on moving custom WebAdvisor functionality to Self Service will begin over the summer and be release as the functionality is available.

Multiple Measures Assessment Setup Analysis

Automated HR Evaluation Process

eLumen – currently in the beginning stages of data migration process

 Room Scheduling

Outlook 365 Meeting Conference Room scheduling resources coming July 1, 2019

Summer Server Maintenance 

With the campuses moving to summer schedule the beginning of June, IT is taking the opportunity to perform additional maintenance on all server, network and infrastructure equipment.  There will rolling outages for servers intermittently between 7am and Noon on Fridays through the summer.

YCC 600 & 1400 Network Maintenance (fiber cutover) 

Network maintenance is occurring in Building 600 on the Marysville campus the June 11-14 with the fiber change on June 14.  This change will cause an outage to both the 600 and 1400 building complexes.

10GB Connections at YCC and WCC to go live in early to mid June 

IT is finalizing the work with CENIC (our Internet provider) to upgrade the last of our connections to the Internet.  Both Woodland and Marysville campuses will have their bandwidth increased to 10Gbit connections and all other sites will be at 1Gbit.  For comparison, a typical home connect from Comcast is rated at 100Mbit which is 1/100th of the bandwidth for the main campuses and 1/10th for the secondary sites.

This upgrade will provide plenty of bandwidth for students, faculty, and staff to access the Internet and its resources.

CENIC (internet) upgrade will be scheduled for either Friday June 7th or Friday June 14th

Vice Chancellor Education and Planning

 District Services Closed on August 6, 2019:

All District Services staff will be participating in professional development activities on August 6, 2019. Routine services such as custodial, maintenance, grounds, and IT support will not be available that day.

Vision Resource Center:

The Vision Resource Center is a new portal for community college faculty and staff dedicated to providing the exceptional support needed to meet the goals and commitments of the Vision for Success through the Guided Pathways framework. Sign up today at https://visionresourcecenter.cccco.edu/ and participate in online learning and join communities of practice around the concepts and skills necessary to ensure our students and our colleges achieve their full potential.

  • Resources: Resources are added as needed individually in relevant communities in the Connect area of the Vision Resource Center. For example, a guide to including student voice in Guided Pathways implementation would be included in the Guided Pathways community.
  • Learn: Access Lynda.com and Skillsoft training in the Learn area of the Vision Resource Center. Learn also includes learning modules about California Community College topics. Members can use My Transcript to verify participation.
  • Community: Peer-to-peer collaboration is available within the Connect communities.

National Institute for Staff and Organizational Development (NISOD):

Yuba Community College District is a member of NISOD, a faculty-focused organization committed to teaching excellence and student success. As a member, employees have access to publications such as Innovation Abstracts, webinar series, best practices, and more. Any employee may access this resource at https://www.nisod.org/. Please login with Username: yccd.edu; Password: nisod6752.

VCEP Board Policies and Procedures

 BP 4100, Graduation Requirements for Degrees and Certificates   (Final)   (Markup)

Summary of Changes: The minimum number of units for a Certificate of Achievement were changed from 18 to 16 to comply with Title 5 regulations. This change aligns with recent revisions to AP 4100.

AP 4232, Pass/No Pass   (Final)   (Markup)

Summary of Changes: Courses may be designated as “graded only” and not open for the pass/no pass option. Additionally, students are allowed to take courses within their degree major as pass/no pass.

###

April 29, 2019, District Newsletter

Note: The District Newsletter is intended to share updates from or about various participatory District-wide decision-making groups,  Cabinet, District Services (Educational Planning, Fiscal Services, Information Technologies, M&O, and Human Resources), new and updated Board Policies and Administrative Procedures, and a link to the Chancellor’s monthly Board Report.

District Consultation and Coordination Council (DC3)

Council Purpose: District Consultation and Coordination Council serves as the district-wide consulting body and as a forum for dialogue providing feedback and advice to the Chancellor.  Each month DC3 reviews a draft of the YCCD Board agenda and has the opportunity to ask questions about items on the agenda.  The Council also makes recommendations to the Chancellor on new and revised administrative procedures that are not part of academic and professional matters (10 + 1).

DC3 Meeting Scheduled for April 30, 2019:  A Committee/Council Effectiveness Survey was administered earlier in April to survey members and constituents on the effectiveness of  DCAS and DC3, two district-wide participatory decision-making bodies.  At the April 30th meeting DC3 members will review the analysis for questions relevant to their work and use the responses to make improvements.  In addition the survey and reviewing the May 9, 2019, draft board agenda on April 30th, the meeting agenda includes tentative budget planning, a draft administrative procedure for appointing interim/acting appointments, status of substitutes filling vacant positions during recruitment, and review of proposed of proposed changes to the YCCD Mission Statement.

DC3’s next meeting is scheduled for June 4, 2019.

District / College / Academic Senate
Leadership (DCAS) Highlights

DCAS did not meet in April. Minutes of past meetings are available in BoardDocs and online at https://district.yccd.edu/pages/yccd/CommitteeDetail?aid=81.

Chancellor’s Cabinet

The Dean of Institutional Effectiveness, Emma Blackthorne, shared her research agenda with the Colleges for input.  In Fiscal Services & Facilities, Vice Chancellor Administrative Services, Mazie Brewington, updated Cabinet on the interim audit.  Brewington is also researching Associated Students’ accounts and those processes.  Facilities is getting ready to launch the process to develop a Long-Range Facilities Master Plan for the District.  Chancellor Houston is working with Trustee Jesse Ortiz and a Lobbyist to advocate at the State Capitol for the WCC Performing / Culinary Arts Building.

The Chancellor’s Cabinet has been developing a procedure to address the appointment of interim/acting appointments.  The draft will come to DC3 after Cabinet completes its review.

Chancellor’s Report

Chancellor Houston’s April Report to the Board was published with the April 11, 2019, Board Agenda.

Presidents’ Reports

Yuba College President’s Report – April 2019

Woodland Community College President’s Report – April 2019

Human Resources Office Newsletter Updates and Notifications

Welcome

  • Please join us in welcoming the following NEW YCCD Employees:
    Fatima Armenta               WCC                Upward Bound Specialist
  • Joshua Ervin                      YCCD               Custodian
  • Carlos Hernandez             YCCD               Custodian
  • Mark Lyndon                    YC                    Mathematics Faculty
  • Caron Qualls                     YC                    Counseling
  • Lacy Yuke                          WCC                IA Agriculture Studies

Open Enrollment

It’s that time of the year again as we begin our annual health benefits open enrollment process.  The District cares about you and your family members and want all of our staff to be healthy and thrive!

Therefore, the District is hosting several open enrollment informational sessions around the District with TCSIG and AFLAC (for the Cafeteria Plans offered for Section 125 plans and other voluntary plans) during our upcoming Open Enrollment period starting April 22, 2019 through May 24, 2019.  Great News!!  The rates for all Anthem Plans of our insurance plans will remain the same for the 2019/2020 year.

TCSIG and AFLAC will be at our various locations on the following dates and times:

  • Woodland College –May 1, 2019-11:00 AM–1:00 PM-Rm 114 via Tandberg to Lake County Campus-Rm 115
  • Yuba College-May 6, 2019 at11:00 AM–2:00 PM- Staff Lounge in the 300 building
  • District Office-May 9, 2019-11:00 AM–1:00 PM-Training Room 203

Leaves and Floating Holiday

Updated leave records were recently sent out to Classified, Confidential and Classified Supervisors. If an employee is in jeopardy of losing vacation time, a copy of their leave record was also sent to their Manager as they should work together to schedule some time off prior to June 30th.

Also, all CSEA employees are reminded that they have one floating holiday to use each fiscal year prior to June 30th. The leave records were recently updated and a column was added specifically for the floating holiday.  Please work with your immediate Supervisor to schedule your floating holiday if you haven’t already used it this fiscal year.

Career Opportunities

There are a number of opportunities accepting applications throughout the District. We are especially excited about the HR Analyst- Recruitment which has been vacant for the past three years and is currently posted and will close on April 26, 2019. For additional openings visit https://www.yccd.edu/central-services/hr/employment-opportunities/

Vice Chancellor Education and Planning

 AB 705 Update

The AB 705 Task Force and the math and English departments of the two colleges did an amazing job of coming together to develop the placement rules for implementation in Fall 2019 and a draft evaluation plan to assess whether the local innovations are more effective than the CCCCO recommendations. With the assistance of Jeremy Brown, YC Dean of Student Success and Institutional Effectiveness, we are now working on the AB 705 Certification that is due to the CCCCO on July 1, 2019.

District Services Closed on August 6, 2019:

All District Services staff will be participating in professional development activities on August 6, 2019. Routine services such as custodial, maintenance, grounds, and IT support will not be available that day.

VCEP Board Policies and Procedures

 AP 5012, International Students (formerly Foreign Students)   (Final)   (Markup)

Summary of Changes: Revisions include changing the title to “International Students,” adding required language, changing “foreign” to “international,” and adjusting the deadlines.

Information Technologies

Feedback Deadlines

2019 Fall – Software needs requests are due on or before May 15th

*Please submit all requests to helpdesk@yccd.edu

  • 2019 Fall – Faculty resale books sold in the bookstore with changes and new published books must be submitted by email to printshop@yccd.edu on or before May 31st

Self-Service Update

Phase I continued – The Grades function, the Enrollment Verification function, and the link to Transcript Requests went live in March. In preparation for our Summer soft launch, we are completing the setup of User Profile management and building the direct link to eSARS appointment scheduling system in April.  We have started the preliminary cleanup of the Student Finance data, have begun the initial setup of the delivered Financial Aid functionality and the initial coding of the “Search for Sections” functionality.  Work on moving custom WebAdvisor functionality to Self Service will begin over the summer and be release as available.

MyCampus Portal Decommissioning

The MyCampus Portal is being decommissioned over the Summer 2019 as the infrastructure is now obsolete and unsupported. IT has begun the work to migrate all user experiences for students, faculty, and staff into Canvas, Colleague Self-Service, alternative web sites, and the new TeamDynamix system. Canvas has been audited to ensure all classes and teacher/student enrollment already exists and is available to replace the older MyCampus Team Sites used by a few classes today.  We will begin working with individual departments to move their content to its new home soon.

In addition, follow this link to IT Project Status Updates.

Updated List of Administrative Procedures Reviewed in 2018-2019

YCCD Administrative Procedures Reviewed 2018-2019 Academic Year for April 2019 DC3 Meeting

###

April 2, 2019 District Newsletter

Note: The District Newsletter is intended to share updates from or about various participatory District-wide decision-making groups,  Cabinet, District Services (Educational Planning, Fiscal Services, Information Technologies, M&O, and Human Resources), new and updated Board Policies and Administrative Procedures, and a link to the Chancellor’s monthly Board Report.

DC3

The District Consultation & Coordination Council (DC3) met on Tuesday, March 5, 2019.  The Council reviewed the draft March 14, 2019, Board Agenda.  Some of the positions on the Personnel Consent Agenda were discussed, with follow-up that will be provided at the next DC3 meeting on April 30, 2019.

Coming soon:  Council/Committee Effectiveness Surveys – As part of continuous improvement and institutional effectiveness, Emma Blackthorne, Dean of Institutional Effectiveness, will be sending surveys to committees and councils next month.  DC3 will review its own effectiveness, as will DCAS and other committees and councils across the District.  DC3 will discuss its results at its April 30, 2019, meeting.

The March 5, 2019, DC3 Minutes are available for review.

District / College / Academic Senate
Leadership (DCAS) Highlights

AP 5075, Course Adds and Drops: DCAS is interested in developing standards that will ensure requests to add a course after the last day to add are handled fairly and consistently across the district while supporting student success. The Academic Senate leaders will engage in discussions at the local level.

District Planning Processes have been revised (Final)  (Markup)

DCAS revised the District Planning and Framework diagrams so they better reflect the District Planning process. The diagrams have also been updated in the District Handbook.

Student Privacy: DCAS reviewed the legal opinion from Liebert Cassidy Whitmore dated March 23, 2019, indicating that it is not a good practice to require students to post a picture of themselves in the District’s LMS platform. “Because Family Educational Rights and Privacy Act (FERPA) and California Education Code provisions relating to the privacy of student records applies to student photographs, the District should limit the ability of other students enrolled in the online course from seeing the photograph.” One suggestion might be that students be allowed to post an avatar.

Full-Time Faculty Hiring Process Task Force: CHRO Grady has taken the lead on this task force with the first meeting planned in mid-April.

AB 705 Task Force: DCAS approved the Yuba Community College District placement rules for implementation in Fall 2019. The two colleges are in alignment with regard to placement for both English and mathematics. The AB 705 Task Force developed a draft evaluation plan that will help the colleges assess whether the local innovations are more effective than the CCCCO recommendations in meeting both expectations as outlined in the assembly bill language. The draft evaluation plan will be refined as the semester progresses.

Guided Pathways Task Force: DCAS charged a district-wide task force similar to the AB 705 Task Force to oversee guided pathways implementation across the District. VCEP Sandra Mayo will coordinate with the College and Academic Senate Leadership to determine the appropriate membership.

Chancellor’s Cabinet

The Chancellor’s Cabinet held three meetings in March.  Topics discussed included 508 Compliance, an update on Worker’s Compensation, board agenda preparation, and personnel issues.

Chancellor’s Report

The March 2019 Chancellor’s Report, was published with the March 14, 2019, Board Agenda.

Presidents’ Reports

The Woodland Community College President’s Report and the Yuba College President’s Report for March 2019 were also published with the Board Agenda.

Vice Chancellor Education and Planning

Board Policies and Procedures

Revised – Substantive Changes:

AP 4101, Independent Study (Final)  (Markup)

Summary of Changes:  The WCC and YC Curriculum Committee Co-chairs requested substantial revisions, including changing the name of the special projects course to “independent study,” clarifying the fields on the Contract to Complete Independent Study form, increasing allowable units from 1 unit to 1-3 units for each contract, and permitting a maximum of 12 units of independent study per student.

AP 4300, Field Trips/Excursions and Authorized Student Absences  (Final)  (Markup)

Summary of Changes: Added legal language, incorporated authorization of absences, removed repetitive language, and moved the process into a separate handbook. After Spring Break, the Field Trips and Excursions Handbook will be available in MyCampus Portal under the “Faculty Tab.”

Funding Opportunities:

The Organic Agriculture Research and Extension Initiative (OREI) – Due 5/2/19

Posted Date: Thursday, March 14, 2019

Closing Dates: Thursday, May 2, 2019

Funding Opportunity Number: USDA-NIFA-ICGP-006730

Estimated Total Program Funding: $20,000,000

The Organic Agriculture Research and Extension Initiative (OREI) seeks to solve critical organic agriculture issues, priorities, or problems through the integration of research, education, and extension activities. The purpose of this program is to fund projects that will enhance the ability of producers and processors who have already adopted organic standards to grow and market high quality organic agricultural products. Priority concerns include biological, physical, and social sciences, including economics. The OREI is particularly interested in projects that emphasize research, education, and outreach that assist farmers and ranchers with whole farm planning by delivering practical research-based information. Projects should plan to deliver applied production information to producers. Fieldwork must be done on certified organic land or on land in transition to organic certification, as appropriate to project goals and objectives. Refer to the USDA National Organic Program for organic production standards.

Who is eligible to apply:

The following entities are eligible: 1. State agricultural experiment stations; 2. colleges and universities; 3. university research foundations; 4. other research institutions and organizations; 5. Federal agencies; 6. national laboratories; 7. private organizations or corporations; 8. individuals who are United States citizens or nationals; or 9. any group consisting of 2 or more of the entities described in subparagraphs (1) through (8).

Request for Applications

Apply for Grant

ThBaseball Tomorrow Fund – Ongoing

The Baseball Tomorrow Fund is a joint initiative of Major League Baseball and the Major League Baseball Players Association.

BTF awards grants to nonprofit organizations involved in the operation of youth baseball and softball programs and facilities. Funds may be used to finance new programs, expand or improve existing programs, undertake new collaborative efforts, or obtain facilities or equipment needed for youth baseball or softball programs. Grants are intended to provide funding for incremental programming and facilities for youth baseball and softball programs, not for normal operating expenses or as a substitute for existing funding or fundraising activities.

BTF does not specify a maximum grant award, but the average amount is approximately $40,000.

To be eligible, applicants must be a U.S.-based or international nonprofit and tax-exempt organization involved in the operation of youth baseball and/or softball programs and facilities. Organizations operating in the U.S. and international locations are eligible to apply.

See the Baseball Tomorrow Foundation website for complete program guidelines, an FAQ, information about past recipients, and application instructions.

https://www.mlb.com/baseball-tomorrow-fund

The Learning Disabilities Foundation of America – Due 4/15/19

The Learning Disabilities Foundation of America was established in 1979 by the Learning Disabilities Association of America to respond to unmet needs in the learning disabilities field and to create, discover, and stimulate innovative services to meet those needs.

To that end, grants are awarded to nonprofit organizations for learning disability-related projects focused on scientific, literary, or educational outcomes, or for the identification, ongoing evaluation, education of, and delivery of services to children and adults with learning disabilities. Examples of project areas that fall within these guidelines include innovative research into the causes, prevention, and/or alleviation of learning disabilities; distinctive public awareness programs that advance public understanding of the needs of persons with learning disabilities; and innovative programs that advance the achievement of persons with learning disabilities, increase the support skills of their families, support academic and professional advisors, and/or enhance the understanding of learning disabilities by colleagues and employers.

Priority will be given to projects of national impact that can be replicated. Individual grant amounts will be considered on a project-by-project basis.

To be eligible, applicants must be a nonprofit organization that is tax exempt under Section 501(c)(3) of the Internal Revenue Code.

See the Learning Disabilities Foundation of America website for complete program guidelines and application instructions.

https://www.ldfamerica.org/grant-guidelines.html

The Fisher House Foundation – Due 4/26/19

The Fisher House Foundation, in partnership with Newman’s Own and Military Times, is accepting applications from organizations working to improve quality of life for military families.

Grants of up to $50,000 will be awarded to organizations with innovative ideas aimed at helping veterans and their families maintain a healthy lifestyle while facing the unique trials that come with having dedicated their lives in service to our nation.

To be eligible, organizations must be comprised primarily of volunteers and/or be tax exempt according to section 501(c)(3) of the Internal Revenue Code.

See the Fisher House Foundation website for complete program guidelines and application instructions.

https://www.fisherhouse.org/programs/newmans-own-grant/

###

March 7, 2019, District Newsletter

Note:  The District Newsletter is intended to share updates from various participatory decision-making groups, Board Policies and Administrative Procedures, updates from Cabinet, District Services departments, and excerpts/links to the Chancellor’s monthly Board Reports.

Reminder:

Daylight’s Savings Time Starts on March 10, 2019, at 2:00am.  Remember to turn your clocks forward

Chancellor’s Cabinet

Chancellor Houston asked Chief Technology Officer Crosby and Chief Human Resources Officer Grady to look into software for the District to use as a platform for professional development for faculty, staff and administrators.  The California Community Colleges Chancellor’s Office purchased Cornerstone software for its Learning Management System.  Cornerstone provided a demonstration of the professional development platform to Cabinet.   A demonstration of Cornerstone’s capabilities for professional development, evaluation and staffing is planned for an upcoming Board meeting.

Chancellor’s Report

The Chancellor’s Report is published monthly with the Board Agenda in BoardDocs.  Archived reports are stored in the BoardDocs Library under “Chancellor’s Report.”

District Consultation and Coordination Council

DC3 reviewed the draft February 5, 2019, Board meeting agenda, talked about health services and fees for students, and the DC3 Council Effectiveness Survey.  For more information on each of these subjects you can read the minutes of that meeting at this link, 20190205 DC3 Minutes.

Vice Chancellor Education and Planning

 Board Policies and Procedures

 Revised – Minor Changes:

 AP 4250, Probation (Final)  (Markup).  Summary of Changes:  Revisions were made to update legal references

 AP 4610, Instructional Service Agreements (Final)  (Markup).  Summary of Changes:  Revisions were made to update legal references and to correct the name of the California Community Colleges Chancellor’s Office.

 AP 5500, Student Code of Conduct  (Final)  (Markup).  Summary of Changes:  Revisions were made to change the title and update legal references.  The Student Code of Conduct handbook is revised and approved separate from the AP.

District / College / Academic Senate Leadership (DCAS) Highlights

Faculty Enhancement Funds: The funds were allocated to the colleges for use beginning January 2019.

Enrollment Management Framework: A draft framework was presented to DCAS, which encourages an increase in productivity across the colleges to reach the state average of 2.7 FTES per section. Because CTE programs usually generates less FTES, it would need to be made up by higher FTES in non-CTE programs.

AB 705 Task Force: DCAS agreed that this was a decision in which the Chancellor would rely primarily on the recommendation of the Academic Senates. In order for him to support any treatment stronger than recommending a corequisite, the recommendation needs to include the data sets and a research model to address the first test.

Information Technologies

Summer Lab Updates

As we approach the end of Spring Semester and Fiscal Year purchasing, it is important that everyone is aware of the following deadlines.

IT needs all software and hardware requirements for Summer semester lab system refreshes by April 15th.  By May 15th we will need software and configuration requirements for all classes to be taught in the computer labs for the Fall 2019 semester. Please submit your technology needs and assigned rooms to helpdesk@yccd.edu by the provided date.

Curriculum Management Project

The Curriculum Management Workgroup formed by the District Technology Committee evaluated four Curriculum Management Systems and determined that eLumen is the strongest vendor to meet our needs moving forward. As the eLumen product integrates Outcomes Assessment, Program Planning, Curriculum Management and Online Catalogs the process was deliberately slowed down to ensure all impacted parties were able to participate in the evaluation and decision-making process. We appreciate all the feedback and are working through the process to fund and negotiate contracts.

Self-Service Update

Phase I – Goes live Summer 2019 including Financial Aid module, user profile management, Graduation Requests, Enrollment Verification, links to Positive Attendance and Student Finance. It will also directly link out to the YCCD Positive Attendance, Transcript Requests and eSARS appointment scheduling. The Graduation Petition function went live in February and is already being used for Spring 2019 graduation petitions.

Phase II – Development on a pilot of Degree Audit and electronic Ed Plans is currently being worked with the intent to go live with these functions in Summer of 2020.

MyCampus Portal To Be Decommissioned

Our current MyCampus portal is hosted on systems which have not been supported by the vendor since 2015.  Over the last 18 months IT has been working to streamline user experience for students and staff and are developing a plan to consolidate all functionality into Canvas, Colleague Self-Service and the new TeamDynamix knowledgebase and ticket management system. All current functionality including class team sites will be decommissioned in Summer 2019.

Scheduled Update for Yuba College Firewall Replacement

As part of the internet upgrade project IT personnel will be replacing the current firewall at the Yuba College Marysville campus on Thursday, April 4, during the Spring Break.  During the firewall replacement all services from off campus and between colleges will be offline and unavailable. This outage will affect all students, faculty and staff both on and off campus.

February 4, 2019 District Newsletter

Note:  The District Newsletter is intended to share updates from various participatory decision-making groups, Board Policies and Administrative Procedures, updates from Cabinet, District Services departments, and excerpts/links to the Chancellor’s monthly Board Reports.

Chancellor’s Cabinet

Chief Technology Officer Devin Crosby coordinated a presentation for the Chancellor’s Cabinet members to learn about Self-Service through Ellucian software to implement Degree Audit and Student Ed Plans.  Read more on this in the IT Update below.  The Chancellor’s Cabinet has been working on a plan to achieve the Board’s Strategic Goals aligned with the Board of Governors Vision for Success.

Woodland Community College, Yuba College, and the District Services Executive Team (DSET) Cabinet members are continuing work to align planning to accomplish the YCCD Governing Board’s Goals and the Board of Governors’ (BOG) Vision for Success Goals.

Emma Blackthorne, Dean of Institutional Effectiveness in the District gave a presentation on the tools in Tableau, a software package that will allow users to access current data and create dashboards.  Dean Blackthorne noted that Tableau will allow us to look at how we make decisions and if we are using data in making those decisions.

Chancellor’s Report

At the December 20, 2018, YCCD Board of Trustees annual organizational meeting, new and re-elected Trustees were sworn into office.  New Trustee Officers for 2019 were sworn in for the positions of President, Vice President and Clerk.   The Board also honored outgoing Trustee Mr. Gary Sandy for his years of services.  For more information on the Trustee’s meeting and the work of the Chancellor, please follow the link to the January 10, 2019 Chancellor’s Report.  You can also access the Yuba College President’s Report and the Woodland Community College President’s Report.

Updated Board Policies

Facilities Planning, Maintenance, and Operations Updates

District:

The District is now soliciting proposals for Electrical Distributions Systems assessments to determine if any improvements need to be made to improve electrical power quality, provide reliability, and to add some features to protect sensitive equipment and systems at District/College locations from frequent power outages during wildfire season and when inclement weather occurs.

The District will soon be seeking proposals to update the 2009 ADA Accessibility Transitional Plans for the District/College locations.

Dave Willis has met with many groups at each College to review and discuss the 2009 Facilities Master Plan Update.  The 2019 Facilities Master Plan Update is a guidance document for future facilities project work planning work.  This document is attached for reference, to the December District Facilities Committee agenda in Board Docs.

Woodland Community College, Lake County Campus, and Colusa County Campus:

Jim Day and Michael Sinn are worked together to replace HVAC systems filters.  Filters were plugged up with smoke debris as a result of the Camp Fire.  Jim and Michael also replaced filters at Lake County Campus on December 13th and 14th.

Michael Sinn has been coordinating the removal of hazardous chemical waste from the College locations.

Proposals were solicited to replace the 26 year old building 600 chiller.  The District received three proposals.  The lowest “Total Cost of Ownership” modeled chiller, will save approximately 39% of the power that was used by the existing chiller which adds up to over $335,000 over the twenty year life of the chiller.  This chiller is planned to be installed in April 2019.

Yuba College, Sutter County Campus:

The Veterinarian Technology remodel project in building 1700 is complete.  Completion was in early January.  Move-in is planned for January 7-11.  Classes start on January 14th in the new spaces.  A ribbon cutting ceremony is scheduled on the day of the April Board meeting, April 11, 2019.

All of the roofs that were “renewed” last summer have been tested by recent rainstorms and no leaks are reported.

Star Energy Management has completed the last phase of the Proposition 39 funded LED lighting improvements.  New LED lighting was installed inside building 1200 and around many of the buildings on campus.  This new exterior lighting is brighter, which makes the campus safer.  The new LED fixtures will also reduce energy use and maintenance costs over time.

Bryan Epp is coordinating the replacement of the HVAC filters on all of the units at the campus.  This will take a couple of months due to available resource constraints.  All of the filters were caked up with thick layers of smoke debris associated with the recent Camp Fire.  Replacing this many filters is impacting operational budgets.

Yuba College Veterinarian Technician Renovation Project:

On January 14th, classes began to be taught in the newly remodeled Veterinarian Technician spaces in building 1700 at Yuba College.  This remodeled space is nearly twice as large as the previous space in building 800 and has IT Distance Learning Technology to reach students as far north as the California/Oregon border.  I have attached a few pictures of the new space with students  and staff (authorizations on file).  This new location is closer to the farm and is supporting continued growing enrollment in this program.

 

Many thanks to the Maintenance and Operations Team at Yuba College that stepped up to help with the move into the space, installation of some additional cabinets, securing of the equipment and shelving, cleaning up the space inside and the grounds outside, and in putting together the new furnishings once it all arrived ( Thursday afternoon January 11th).  Michael Sinn did a great job coordinating the moving firm.  Louie Casimiro, Eric Mendoza, and Carlos Gonzales worked extra hard and extended hours to relocate cabinets and safely attach shelving units and equipment to the walls and floors.  Donny Goodman installed some new door hardware and new lock cores.  Bill Granger ordered all the additional parts that we needed.  Although Bryan Epp was on vacation, he has been extremely supportive and helpful during the entire project.  Overall, everyone stepped up to make it happen.  Great team effort!!

Many thanks also to the IT Team.  Richard Roundtree worked hard to put together the podium and equipment, install the large flat screens, and make sure it was all functional before classes started on Monday.  Jason Musselman coordinated the IT team to ensure it would all come together.

Thanks to President Javaheripour, Kyle Mathis, and Amber Kuykendall for stellar support during the entire project.

Information Technologies

Student Email – Now Through Single-Sign-On

Over the Winter Break, students received a major enhancement to their email experience as their YCCD student email (@go.yccd.edu) is now available through our Single Sign-On system at login.yccd.edu. In addition to simplifying student access to our various web-based systems they have enhanced security measures including multi-factor authentication available to protect their data. This was the same process that employees went through last year with their Office 365 accounts.

 Student Self-Service

The first phase of our Student Self-Service project goes live February 1, allowing students to submit their applications for graduation online. The new Colleague Self-Service implementation will replace WebAdvisor over time and allows us to enhance the student experience with the look and feel of their college brand.  Additional modules for phase I including Self-Service for Financial Aid will go live this summer.

Wireless Network Improvement

IT personnel will be evaluating the current wireless network deployment for coverage gaps in order to provide a better experience for students and staff.

Multi-Function Printers (MFP)

Working with our new vendor Caltronics, IT personnel will be replacing the MFPs across the district.

Some of the features coming to an MFP and desktop near you are:

  • Print Anywhere
  • Secure Print
  • Remote Print
  • Scan to Email
  • Elimination of print code requirement from desktop (for those who only have one printing accounting code)

Coming Soon! – A New Service Desk

IT personnel have teamed up with the Human Resources and the Maintenance & Operations departments to procure a new ticketing and workflow system.  This system replaces several aging applications used for tracking trouble tickets and introduces efficiencies by consolidating workflows between the three service departments.  When completed, the new service desk will provide faculty and staff with self-service, streamlined processes, integrated forms, and the ability to track District Services tickets throughout their lifecycle.

Email Encryption

Beginning in January IT personnel configured our email systems to enable end users to send encrypted email messages.  Additionally, IT personnel setup Data Loss Protection (DLP) settings in the email system to identify and secure personal identifying information (PII) such as social security and credit card numbers automatically in email.

To encrypt an email, you only need to add one of the following keywords to the subject line:

  • Encrypt
  • Secure
  • Confidential

Once encrypted, the recipient will either need to login to their Microsoft O365 email account to open their message or to use Microsoft’s O365 one-time password system to open the email and/or attachments.

For more information please go to the Encrypted Emails link on the help site. (https://help.yccd.edu/article/yccd-email-guide/)

Upcoming Grant Opportunities

Legislative Analyst releases Cal Facts 2018

Each year the Legislative Analyst’s Office publishes the essential facts about California – the state of its health, finances, housing, and population – in graphics. This year’s edition of Cal Facts includes 12 pages about education, including national rankings, demographics and other data on K-12 and higher ed.

To view the report, visit:

https://lao.ca.gov/reports/2018/3905/calfacts-2018.pdf

Competition to Advance Adult Education

The Culver City-based XPRIZE Foundation is encouraging educational institutions to register to compete in the $1 million Communities Competition, a 15-month long national competition that challenges organizations, communities, and individuals to recruit adults with low literacy skills to download and use the top learning apps from the Barbara Bush Foundation Adult Literacy XPRIZE.  The new competition aims to expand access to adult education technology tools and empower adult learners to acquire the skills they need to advance their education, find better work, or simply play a more active role in their child’s school life.

To learn more about the competition, visit https://communities.xprize.org/prizes/communities

VFW Accepting Applications From Veterans for Emergency Financial Assistance

The program provides financial assistance of up to $1,500 to assist with basic life needs in the form of a grant — not a loan — so no repayment is required. Eligible expenses include housing and vehicle payments; utility or phone bills; food and incidentals; children’s clothing, food, diapers, school, and childcare; and medical bills, prescriptions, and eyeglasses.

For complete program guidelines and application instructions, visit:

https://www.vfw.org/UnmetNeeds/

 

 

 

 

December 3, 2018 District Newsletter

Note:  The District Newsletter is intended to share updates from or about various participatory District-wide decision-making groups,  Cabinet, District Services (Educational Planning, Fiscal Services, Information Technology, M&O, and Human Resources), new and updated Board Policies and Administrative Procedures, and excerpts from the Chancellor’s monthly Board Reports.

District Consultation and Coordination Council (DC3)

DC3 met last on October 30, 2018.  The Chief Technology Officer raised an emerging issue at the start of the meeting regarding a Cyber Security Threat.  As a result, employees were required to reset passwords adhering to stronger password requirements last month.  DC3 discussed setting an annual calendar of topics and priorities for the Council.  DC3 added a standing agenda item for new and updated Board Policies  (BPs) and Administrative Procedures (APs) and will include a table to show the progress and cycle for updating all BPs and APs.

DC3 is now on BoardDocs©:  DC3 agendas and minutes are now being posted in BoardDocs where today’s DC3 agenda is posted, including the minutes from the previous month.  The YCCD BoardDocs Website is where the YCCD Governing Board posts Board Meeting Agendas and Minutes as well as where District Board Policies and Administrative Procedures are maintained.  In addition to the Board and DC3, several District and College committees now have access to utilize this BoardDocs for their own committee agendas and minutes.  Note, that some committees are private, while others, such as DC3, are public sites.  Check with your College for more information on how they are utilizing BoardDocs to share information with students, faculty and staff.

The next DC3 meeting is scheduled for December 4, 2018, from 3:00-5:00.

District / College / Academic Senate Leadership (DCAS) Highlights

DCAS did not meet in November. Minutes of past meetings are available online at https://district.yccd.edu/pages/yccd/CommitteeDetail?aid=81.

Cabinet

The Chancellor’s Cabinet is working on five goals identified by the Board:

  1. Ensure outstanding leadership throughout the District
  2. Develop enrollment management strategies to drive facilities and staffing planning
  3. Develop a high-functioning YCCD Foundation Board
  4. Develop fiscal stability & sustainability strategies for the District and its programs and services
  5. Develop a Long-term Facilities Master Plan for the “21st Century Academy”

Focusing on Goal 1 at the meeting Cabinet suggested reading lists, for example,  “Thank you for Being Late” by Thomas Friedman and “Open Loop Learning.”  They talked about fostering conversations about defining a “21st Century Academy.”  Updating a list of professional development topics from the District Management Council (DMC) several years ago was suggested for the current DMC.

Woodland Community College

The WCC President’s Report – November 8, 2018, contains articles about the WCC Foundation, faculty and staff recognition, events, happenings, and more.

Yuba College

The Yuba College President’s Report – November 8, 2018,contains a schedule of campus activities, articles about events, outreach efforts, a student scholarship award, ASYC, sporting events, community events, YC Foundation events, appreciation events, and more.

Chancellor’s Office

The Chancellor’s Report-November 8, 2018, contains articles about the district-wide initiatives for goals and planning, legislative updates, and a snapshot of the Chancellor’s calendar.

District Services Updates

Vice Chancellor Education and Planning

 2020-21 Academic Calendar

The Board of Trustees approved the 2020-21 Academic Calendar at its November 8, 2018 meeting. The academic calendars are available on the web at https://wcc.yccd.edu/academics/academic-calendar/ and https://yc.yccd.edu/academics/academic-calendar/.

VCEP Board Policies and ProceduresRevised – Substantive Changes:

 BP 4106, Nursing Programs (Final)  (Markup) – Summary of Changes: Added required language for multi-criteria screening process; removed reference to the vocational nursing program since it was discontinued in 2012

BP 5010, Admissions (Final)  (Markup) – Summary of Changes: added provisions for students expelled within the past 5 years within the district or at another California community college and who continue to present a danger; added provisions for evaluating the validity of a student’s high school completion; added language that the Chancellor shall establish procedures for ability to benefit and admission of high school and younger students, for special enrollment of highly gifted pupils, and for dual enrollment

BP 5130, Financial Aid (Final)  (Markup) – Summary of Changes: Updated legal references and added language prohibiting misrepresentation

BP 5500, Standards of Student Conduct (Final)  (Markup) – Summary of Changes: Added the word “student” to the title; updated references; added legally required language prohibiting sexual assault/exploitation, discrimination/harassment, and intimidating conduct/bullying; added language recommended by Student Services related to persistent violations and unlawful access to the network

 

Note:  Updates from some District Services departments were unavailable at the time of publication.

###

October 31, 2018 District Newsletter

District Newsletter

Note:  The District Newsletter is intended to share updates from various participatory District-wide decision-making groups, Board Policies and Administrative Procedures, updates from Cabinet, District Services (Educational Planning, Fiscal Services, Information Technology, M&O, and Human Resources), and excerpts from the Chancellor’s monthly Board Reports.

District Consultation and Coordination Council (DC3)

 On October 2, 2018, DC3 asked questions to clarify items on the draft October 11 Board agenda.  Chancellor Houston explained one of the items on the agenda which was for the Board to appoint a provisional Trustee to fill a vacancy on the Board.

At the meeting DC3 reviewed the DC3 Charter as part of the Orientation for new members including Professor Chris Noffsinger, LCC Executive Dean Steve Wylie, Professor Nili Kirschner, Professor Georgie O’Keefe-Schwering, and ASYC Student Representative Jujhar Singh Pooni.  For a full list of the membership of DC3 and a description its role, read the DC3 Charter Chancellor Houston noted that the District Newsletter is the tool that DC3 uses to communicate its work to the members’ constituents.

For more information, please read the October 2, 2018, DC3 meeting minutes.

District / College / Academic Senate
Leadership (DCAS) Highlights

Equivalency Process: DCAS is revising the process to clarify that the Office of Human Resources forwards all requests for equivalency to the Equivalency Committee without exceptions. Other substantive changes include maintaining confidentiality and how the committee reaches agreement.

AB 705 Task Force: AB 705 is scheduled to be implemented by fall 2019. DCAS charged the AB 705 Task Force as a collaboration between the two colleges at its April 5, 2018 meeting. The co-chairs/leads are Jeremy Brown, YC Dean of Student Success and Institutional Effectiveness, and Genevieve Siwabessy, WCC Dean of Student Services. The Task Force is charged to monitor the multiple measures pilot, collect data, and plan the implementation. It may further define its scope and scale based on that charge. The District Office will be available as a resource to provide support as needed. The task force is in the process of scheduling its first meeting. schedule the first meeting.

AP 5075, Course Add and Drops: There was a request to allow students to add later in the semester. With the new funding formula, FTES will still count for 70-60% of apportionment, and only students enrolled as of census are funded. Adding students after the first week could impact the integrity of the course and the number of hours associated with awarding credit, which could be challenged in an audit. A&R will collect data in spring 2019 of the number of late add requests they receive.

District Planning Processes: DCAS is reviewing and adjusting the District Planning and Framework diagrams so they better reflect the District Planning process. Once the diagrams are finalized, they will be published in the District Handbook.

 Faculty Evaluation Task Force: DCAS agreed that tenure-track faculty who started on the old form would be grandfathered in until they either choose to move over or until they achieve tenure, whichever comes first.

Retention of Instructor Records: With the recent revision to AP 4231, Grade Changes, that allows students to submit an appeal for a grade change within two years of completion of a course, DCAS is recommending faculty retain their grading records for two years. The Academic Senate Presidents will develop language for this recommendation.

Student Code of Conduct: DCAS is reviewing the Student Code of Conduct. Recommended changes may be submitted through the Academic Senate Presidents or Vice Presidents of Academic and Student Services.

DCAS Review of Policies and Procedures:

  • AP 4237, Assessment/Course Placement: The AB 705 Task Force will recommend changes for this AP
  • AP 4300, Field Trips/Excursions and Authorized Student Absences

DCAS is continuing its work on AP 4300.

Chancellor’s Newsletter

 The Chancellor’s October 11, 2018, Newsletter highlighted the retirement of long-time YCCD Trustee Xavier Tafoya who served on the Board for 18 years.  A reception prior to the Board meeting was scheduled and Resolution 18-35 was adopted in honor of his service.

The Chancellor has been advocating for more access to teacher credentialing programs and worked with Senator Bill Dodd’s office to pass Senate Bill 577 CCC Teacher Credentialing Partnership Pilot Program which was signed into law by Governor Jerry Brown on September 20, 2018.  Dr. Houston is working with CSU leadership to host a Teacher Preparation Summit to be held on November 30, 2018, at Woodland Community College in the Community Room. 

Cabinet

 Cabinet discussed guidelines for the Colleges and District Services to align planning priorities with the Governing Board’s goals.  A memo was prepared and sent to the Presidents and District Services Executive Team on October 10, 2018.  A memo and crosswalk describing how their plans and faculty hiring recommendations accomplish the Board’s FY 2018-19 goals is due tot he chancellor on October 29, 2018.

Vice Chancellor Educational Planning

VCEP Board Policies and Procedures

Revised – Minor Changes:

  • BP 4107, Institutional Animal Care (Final)  (Markup)
    • Summary of Changes: Added reference to related AP 4620, Institutional Animal Care
  • BP 4220, Standards of Scholarship (Final)  (Markup)
    • Summary of Changes: Updated legal citations
  • BP 4250, Probation, Dismissal, and Readmission (Final)  (Markup)
    • Summary of Changes: Removed legal citation Title 5, Section 55030, which was repealed
  • BP 5800, Prevention of Identity Theft in Student Financial Transactions (Final)  (Markup)
    • Summary of Changes: Updated legal references and added clarifying language. The District currently does not have a related AP
  • Revised – Substantive Changes:
  • AP 4050, Articulation (Final)  (Markup)
    • Summary of Changes: Updated references, added the process for high school articulation, and added attachments that describe the college-specific high school articulation processes.
  • AP 4100, Graduation Requirements for Degrees and Certificates (Final)  (Markup)

Summary of Changes: Added legal language advised by the CCLC; changed the requirement for Health/PE and the Multicultural Graduation Requirement from “successfully complete (“C” or better)” to “complete (“D” or better);” added separate section for Associate Degrees for Transfer; expanded the requirements for certificates; and changed the minimum units for a certificate of achievement to 16.

Upcoming Grant Opportunities:

Soroptimist International of the Americas

https://www.soroptimist.org/our-work/live-your-dream-awards/index.html

Due Date:        November 1st, 2018

Award:                        Up to $16,000.00

The Soroptimist Live Your Dream Awards seeks to support women providing the primary source of financial support for their families by giving them the resources needed to improve their education, skills, and employment prospects. Each year, more than $1.6 million in education grants are awarded to more than 1,200 women. Monetary prizes through the Live Your Dream Awards may be used to offset any costs associated with their efforts to attain higher education, such as books, child care, tuition, and transportation.

Eligible applicants must be enrolled in, or have been accepted to, a vocational/skills training program or an undergraduate degree program, and must demonstrate financial need. Interested applicants must be motivated to achieve their education and career goals, cannot have a graduate degree, and must not be a Soroptimist member, an employee of the organization, or immediate family of either.

AAUW Community Action Grant

https://www.aauw.org/what-we-do/educational-funding-and-awards/community-action-grants/

Due Date:        December 1, 2018

Award:                        Up to $10k / 2 yrs

AAUW (formerly American Association of University Women), through its Community Action Grants Program, provides funds for innovative programs or non-degree research projects that promote education and equality for women and girls. Special consideration is given to projects focused on kindergarten through grade 12 and community college girls’ and women’s achievement in science, technology, engineering, or mathematics, and to those projects that seek community partners such as local schools or school districts, businesses, and other community-based organizations.

Eligible applicants are individuals, AAUW branches and AAUW state organizations, and local community-based nonprofit organizations with 501(c)(3) tax-exempt status.

Funding supports project-related expense categories including, but not limited to, advertising; office supplies; professional fees and honoraria for speakers; equipment purchases; transportation; meals, food, beverages, or lodging for camps or related activities; temporary, hourly clerical help; and lease of facilities. Funds are not available for salaries, tuition, or scholarships.

The National Science Foundation

https://www.nsf.gov/funding/pgm_summ.jsp?pims_id=5383

Due Date:        December 12, 2018

Award:                        Approximately five IT grants up to $3 million for five years are awarded. Approximately six Adaptation grants up to $1 million for three years are awarded. Approximately six Partnership grants up to $1 million for three to five years are awarded. One ADVANCE Resource Coordination Network grant of $1 million for five years may be awarded.

The Increasing the Participation and Advancement of Women in Academic Science and Engineering Careers (ADVANCE) program invites systematic approaches to improve the representation and advancement of women in academic science and engineering careers and to develop innovative ways to promote gender equity in the science, technology, engineering, and mathematics’ (STEM) workforce. The program is all about responding to the national need for developing a more diverse and talented science and engineering workforce. Both women and men are encouraged to provide creative strategies to excite women faculty with earned STEM degrees about academia as a viable and attractive career choice. Proposals that foster participation and advancement of academic women from underrepresented minority groups and women with disabilities are given particular attention.

ADVANCE supports three tracks with distinct purposes: Institutional Transformation (IT), Adaptation, and Partnership tracks.

  • The IT track supports the development of innovative organizational change strategies to produce comprehensive change within one nonprofit two-four or four year academic institutions across all STEM disciplines. IT projects also contribute to new research on gender equity in STEM academics.
  • The Adaptation track supports the adaptation and implementation of evidence-based organizational change strategies. Awards may support the change strategies within a nonprofit two year or four year academic institution that has not had an ADVANCE IT award.
  • The Partnership track supports the partnership of two or more nonprofit academic institutions or STEM organizations to increase gender equity in STEM academics. Projects should have national or regional impact and result in systematic change within one STEM discipline, several STEM disciplines, or all STEM disciplines. Partnership proposals must include a final year focused on sustainability, or scale-up, communication, and evaluation.

Nonprofit academic institutions are eligible to apply. The following types of institutions are strongly encouraged to apply: community colleges, primarily undergraduate or minority-serving institutions (e.g. Tribal Colleges and Universities, Historically Black Colleges and Universities, etc.); women’s colleges; institutions primarily serving persons with disabilities; and master’s and doctoral level institutions.

The Walmart Foundation

http://giving.walmart.com/apply-for-grants/local-giving

Due Date:        December 31, 2018

Award:                        Up to $2500.00

Through the Community Grant Program, individual Walmart stores, Sam’s Clubs, and logistics facilities can support the needs of their communities by providing grants to local organizations. The foundation requires that all funds be directed to programs that fall within Walmart’s focus areas: community, sustainability, and career opportunity. In the area of community, Walmart is interested in supporting programs that provide after-school enrichment, tutoring or vocational training for low-income individuals and families.

Eligible applicants are nonprofit 501(c)(3) organizations; recognized government entities; kindergarten through grade 12 public, private, or charter schools; community or junior colleges; state or private universities; and churches or faith-based organizations. Applications must be submitted online.

Human Resources

Our upcoming Flu vaccine clinics for TCSIG members ONLY will be at various District locations, below are time and dates for each location. Please RSVP with Taranjit Chahal directly via email tchahal@yccd.edu /or at Ext. 6979.

  • Lake County campus: 11/6/18 from 10:00 a.m. to 12:00 p.m. in Building 100, Room 104.
  • Woodland College: 11/9/18 from 10:00 a.m. to 12:00 p.m. in the Staff lounge in Building 100.
  • Yuba College: 11/13/18 from 10:00 a.m. to 12:00 p.m. in the Staff Lounge, Building 300.
  • District Office: 11/16/18 from 10:00 a.m. to 12:030 p.m. in the Training Room 203.

Information Technologies

User Support Services is now offering after hour service desk support through Black Belt Help!  While our friendly User Support Services team will continue to provide excellent customer service between 7:00 am and 5:00 pm basic technical support and issue reporting is now available to students and staff 24 x 7. For assistance, please call us at 530-741-6981 or via email at helpdesk@yccd.edu.

Last month, the User Support Services team held an onsite review of the two vendors being considered to replace our current Multi-Function Printer (MFP) (Copiers/Fax/Printers) and received a strong turn-out at both Marysville and Woodland campuses.  Thank you for joining us and providing such excellent feedback!  We have requested final proposals and quotes from both vendors and will look to announce the selection this month.

The Enterprise Hardware Group (EHG) has been actively engaged in updating computer inventory and cleaning up accounts.  While not glamorous, these activities ensure the security of our systems by removing older and insecure systems and improving efficiency by freeing up resources for active users.

Lastly, EHG is beginning planning for Spring 2019 computer lab updates.  Please provide any software changes or hardware challenges that need to be addressed over the winter break by November 15th.  Change requests can be placed with the IT Helpdesk at 530-741-6981 or helpdesk@yccd.edu.

The Enterprise Software Group (ESG) is working on the first Phase of migrating from WebAdvisor to Colleague Self-Service. Pilot programs are being identified by both colleges for use in testing the solution and creating a full demonstration of the Degree Audit and Ed Planning tools. Initial configuration on graduation requests, transcript requests, enrollment verification and student grades has already been completed.

The ESG continues to prepare and submit the data necessary for annual Federal and State reporting requirements.  The team continues to assist departments in consolidating legacy websites into the networked Word Press site for their college. The ESG has helped integrate several of the Distance Education tools obtained through the Woodland Community College OEI initiative contract including Cranium Café, Arc and Proctorio.

###

1 2 3