Note: The District Newsletter is intended to share updates from various participatory District-wide decision-making groups, Board Policies and Administrative Procedures, updates from Cabinet, District Services (Educational Planning, Fiscal Services, Information Technology, M&O, and Human Resources), and excerpts from the Chancellor’s monthly Board Reports.
District Consultation & Coordination Council (DC3)
Members of the District Consultation & Coordination Council (DC3) meet once a month to review the draft Board agenda, draft Board Policies and Administrative Procedures not pertaining to Academic and Professional Matters (10 + 1). This month’s meeting was on October 1, 2019. The items discussed included a review of a presentation on SENSE and CCSSE data for the Board’s retreat scheduled for October 10. The Board will be reviewing student success data every month in a series of presentations from the District Research Group.
In addition, the Chancellor reviewed with members a protocol for making acting and interim appointments for short-term administrative vacancies. The language in the protocol will be revised to align with language in Title 5 and will be put into an Administrative Procedure (AP). DC3 reviewed and recommended approval for AP 5013 Students in the Military with revisions to bring it into compliance.
DC3 2019-2020 Membership – Draft was reviewed at the October 1 meeting, and it was noted that student representation should be updated. The Colleges’ Presidents and the LCC Executive Dean will make inquires in recruiting students to represent constituents in DC3.
District/College/Academic Senate Leadership Committee
September 5, 2019 DCAS Meeting: At its first meeting of the year, DCAS reviewed the list of 10+1 APs that are due for review/revision in 2019-20 and refined the Category 1 review process. The intent is to assign a timeline and teams to ensure each AP is completed this year. To inform the 2019-20 DCAS Goals, the committee reviewed its charter and the Report of the DC3/DCAS Effectiveness Review administered in April 2019 and evaluated the 2018-19 Goals. Members requested time to gather feedback before determining the 2019-20 Goals. A commitment was made to evaluate the resource allocation process through the lens of the Student-Centered Funding Formula (SCFF). In addition, DCAS will explore faculty involvement in the resource allocation process.
September 19, 2019 DCAS Meeting: DCAS finalized its 2019-20 goals. AB 705, Guided Pathways, and Accreditation will be top priorities for the Dr. Sonja Lolland, Interim Vice Chancellor of Education and Planning. The focus of the AB 705 Task Force will to develop a validation plan; get a deeper understanding of the impacts on students, faculty and learning; and simplify the protocols for the initial placement decision-making. The next step for accreditation will be to bring together a districtwide group to refine the timeline and ensure faculty involvement in the follow-up report.
October 3, 2019 DCAS Meeting: DCAS reviewed the draft schedule for bringing outstanding 10+1 BP/APs current. When BP/APs are introduced in DCAS, we will have the subject matter expert in attendance to provide background and answer questions. The DCAS process for updating 10+1 BPs and APs was revised to clarify the Category 2 process and to indicate that Category 1 BP/APs would be reviewed and approved electronically. Items approved electronically will be placed on the next agenda as information. DCAS also reviewed a draft schedule and report format for providing comprehensive updates on topics throughout the year. The charge and membership of DCAS task forces were reviewed. After discussion, the consensus was that rather than have a large number of task forces, often with the same membership, we would have a district-level committee charged with coordinating and implementing the various initiatives for instructional and student services. The focus would be on initiatives that have district-wide implications. It was proposed that the committee be composed of a core membership with subject matter experts added depending on the topic. Members will gather input from constituents on the membership and charge.
The Board of Trustees approved the appointment of Dr. Sonja Lolland as Interim Vice Chancellor of Education and Planning last month. Please welcome Dr. Lolland.
Education and Planning
Degrees When Due:
Yuba Community College District was recently selected to participate in Cohort 2 of Degrees When Due Initiative. For our region, California State University will be coordinating the project and Los Rios and Sierra College are also participating.
What Is Degrees When Due? Degrees When Due is a college completion initiative, designed to help states and institutions increase attainment among the “some college, no degree” population while also closing racial and socioeconomic equity gaps. Degrees When Due seeks to build expertise, capacity, and infrastructure on campuses across the nation to get near-completers over the finish line. Degrees When Due was developed from two evidenced-based strategies, Credit When Its Due and Project Win Win, to support states and institutions with scaling adult reengagement and reverse transfer strategies. This initiative reinforces and compliments the Guided Pathways effort currently underway at both colleges. Additional materials about Degrees When Due is attached and more information can also be found at: https://degreeswhendue.com/.
What Are the Benefits of Participation? As a Cohort 2 participant, YCCD will receive access to a robust technical assistance web-based platform, on-demand coaching and support, and connections to a national network of other state and institutional leaders all working to reengage their adult student population and remove system barriers to student success.
More information is available in The Potential of Degree Reclamation and Searching for Our Lost Associate’s Degrees: Project Win-Win at the Finish Line.
Board Policies and Administrative Procedures
Below are recent updates for Board Policies and Administrative Procedures:
Revised – Minor Changes:
Summary of Changes: This AP was revised to update legal references.
Summary of Changes: This AP was revised to change BOGW to CCPG, change “MyCampus portal” to “WebAdvisor”, and add other A&R locations.
Summary of Changes: This AP was revised to add a legal reference, to add homeless youth and students receiving Tribal TANF and to change “assessment” to “placement”.
Summary of Changes: This AP was revised to update the title of the District Registrar.
Revised – Substantive Changes:
Summary of Changes: This AP was revised to update legal references, to add provisions for military withdrawals (MW) and excused withdrawals (EW), and to remove the parenthetical phrase that provides an example of possible grades a student would receive on the third attempt.
TCSIG Members – Flu Shot Schedule
It’s that season again, anyone can get the flu, even if you are healthy. Protect yourself and those around you! Below is information regarding dates and times for our upcoming Flu vaccine clinics at various District locations. Please note these clinics are ONLY for TCSIG Members. To ensure there are sufficient number of vaccines available at each location, please RSVP with Taranjit Chahal at firstname.lastname@example.org.
|Lake County Campus||To be Scheduled.|
|Woodland Community College||10/11/19||11:00am to 2:00pm||Building 800/Room 800|
|Yuba College||10/18/19||11:00am to 2:00pm||Building 300- Staff Lounge|
|District Services||10/24/19||11:00am to 2:00pm||Room 203- Training Room|
There a number of opportunities accepting applications throughout the District. For additional information visit https://www.yccd.edu/central-services/hr/employment-opportunities/
Internal work will begin soon to move Faculty and Employee WebAdvisor functions to Self-Service. Anticipated rollout for Faculty functions starting in Spring 2020 and continuing through Summer 2020.
Anticipated rollout for Employee functions starting in Spring 2020 and continuing through Spring 2021.
Ellucian Colleague System Maintenance
Ellucian Maintenance is scheduled for Sunday, October 13 from 9:00am – 5:00pm.
MyCampus Portal Retirement
The final push is underway for MyCampus Portal to retire December 31st.
User Support Services
User Support Services staff hours for the Fall Semester are Monday through Friday, 8:00am – 5:00pm.
Black Belt Help will monitor phone calls and emails Monday through Friday 5:00pm – 8:00am.
They will also provide 24 hour monitoring of phone calls and emails on weekends and holidays.
Maintenance & Operations and Facilities
The M&O Team at Yuba College led by Bryan Epp and including Bill Granger, Carlos Gonzalez, Eric Mendoza, Leo Toche, Efren Villanueva, and Nancy Toche all worked together to set up and take down the Vietnam Memorial even structures and features. The Wednesday night before the Friday event, some of the team members worked until nearly midnight to get it all put together.
Facilities Project Update
The selection and recommendation of the Architectural Firm to design the Performing Arts Facility at Woodland Community College is nearing completion with a recommendation scheduled to be made at the October Board of Trustees meeting.
The solar energy storage systems projects are nearing completion. A final all-campus electrical outage is planned for Sunday, November 24 at the Woodland Community College Campus. All systems will be completed 100% by the end of December 2019.
There are several other projects that are now being designed and will go out for contractor bids n the next few months.
Patrick O’Brian, Lead Custodian at Yuba College has retired. Patrick’s commitment to Yuba College and his willingness to do whatever it took to cover an event, set-up needs, and to cover whenever someone called in sick or took vacation time will be greatly missed.